Australia & New Zealand businesses can now complement Xero with efficient subscription based invoice automation, to replace costly manual data entry.
What doesWareConnect for Xero do?
Businesses can now complement Xero with efficient subscription based invoice automation, to replace costly manual data entry.
Early capture of invoices, and centralized extraction and verification of data reduces your cost to record & pay invoices and improves visibility into payment cycle. This further increases the accuracy of analysis and forecasting.
WareConnect for Xero is compatible with Xero accounting software.
WareConnect is built from ground-up as an add-on for Xero accounting software.
WareConnect invoice automation for Xero, allows users to setup workflows to automate multi-level invoice approval processes. This helps, to get documents automatically named and filed, to get supervisors and managers notified via email, and to get documents routed for approval quickly, visibly, and efficiently.
On approval, the data gets seamlessly and automatically posted to Xero accounting software.
How it works
Next-generation Cloud based SaaS AI Workflow.Efficiency Guaranteed!
Here an invoice, received from a vendor, automatically enters a multi-level invoice approval workflow, and is routed to the first approver based on the business rules – it can be routed based on Job-code, cost center, supplier, department, or dollar value. Next, an intimation is automatically emailed to the approver to review. He can then access the workflow, from anywhere, even on a mobile, and approve, reject, or hold the invoice with neatly typed comments.
If the invoice is approved, it is sent to the next approver in sequence. If rejected it is pushed back in the workflow to be rectified. Alternately, it can be marked as hold, sending it to a designated area while, let us say, waiting for a credit note, a PO to be created later, partial payment invoice.
Eventually all approved invoices are automatically exported to Xero accounting software.
Automating receipt, scanning, extraction and validation of invoice data reduces data entry errors up-to 95%! Process improvement you can count on.
WareConnect for Xero Key Features
Multi-Entity
- Centrally manage accounts payable for all entities
- In-built data separation
- Manage unique workflows
Multi-Accounting application integration
- Pre-built integration with Xero, Databuild, NetSuite
- Real time data posted to multiple accounting programs, without manual intervention
Statement Matching
- Auto reconcile process by matching statements against invoices
- Save time and labour cost
- Detect duplicate invoices
- Chase missing invoices
- Capture amount mismatch errors
- Reduce supplier queries
Touchless process
- End to end touchless process – a boon during the pandemic
- Use of Artificial Intelligence and Machine Learning
- Digital handling of documents averts lost, torn and stained documents
- Eliminate tedious manual data entry
OCR/Data extraction
- Unattended, intelligent data extraction and classification using Artificial Intelligence
- Eliminate data entry errors
- Machine Learning for consistent recognition of Invoice, Credit Note, Statement
Approval Flow
- Define routing based on Job Code, cost centre, Dollar value, Supplier
- Match Invoice with PO before approval
- Touchless export for zero validation errors
- Approve invoice by correcting the anomalies
- Configure more than one approver for multi-level approvals maintaining visibility
- Eliminate manual chasing to timely complete month end processes
Verification and Validations
- Duplicate checks
- Match Invoice with PO for amounts validation
- Manage Supplier credit notes
- Manage Over Budget invoices
Email Notifications
- Auto system driven pre-defined, scheduled emails
- Intimate pending tasks, automatically, to the approver
- Email vendor from within the application
- Email Templates to save time
- Personalised email notifications with data tags
Repository
- Central storage of all documents
- Easy search and retrieval
- No more lost documents
Download
- Search a range of data and download in Excel format
- Bulk download data and document wareconnect via zip for local archival
- Your data remains with you, always
Reports
- Customised reports
- Improve task allocation using reports
- Generate reports for payment reconciliation
- Manage cash flow using reports
Audit Trail
- Know who performed what actions and when
- Meet AP tax compliance
- Know the approval route followed by a document
- Know historic comments for a document
Benefits of WareConnect invoice automation system for Xero accounting software.
Process improvement you can count on
Improvement in managed work load
Centralize task management with user-defined approval processes and task lists.
Acceleration in review and approval
No more manual routing of Invoices & following up for approvals.
Reduction in Data entry errors
Automating receipt, scanning, extraction and validation of invoice data reduces data entry errors by 95%.
Improvement in output per resource
Save time with dramatic increase in invoice processed per operator as the average process time from invoice receipt to approval/payment is reduced.
Cost per invoice reduced with smart Optimization
Save time with shorter and efficient invoice processing cycle
Additional Benefits
Save time with dramatic increase in invoice processed per operator as the average process time from invoice receipt to approval/payment is reduced.
Cloud based subscription service
- Subscription based tiered pricing plan
- No Lock-in contract
- Simple pricing
- Immediately start processing Invoices
Data availability, Security and Support
- Communication (telephone, email and face-to-face) specifically related to providing advice
- Access to Technical Support Help Desk Portal, Phone & Email
- Access to Key Project & Account Contact
- Storage of all data within Amazon Web Service environment
- Data centres located in Sydney Region
- 24 x 7 Monitoring of Cloud Operations
- Secured with AWS infrastructure and security
- 99% annual uptime percentage for the Service guaranteed
- Enterprise-Ready backup and disaster recovery
Why Clients prefer WareConnect
At DataDevice, our customers come first. We tailor our solutions to meet our customer’s unique requirements, and back it up with a flexible and responsive support process to ensure your solution always meets expectation.
The biggest saving is time. We used to spend a lot of time chasing managers and directors for approval. Now we have the time to focus on our work. We also have a sense of security as before we were sent a lot of fraudulent invoices. There is a huge return on investment, our processes are streamlined and the solution has given us peace of mind and has provided ease in our day-to-day functioning. Janine Wilmot Business Manager, Bass Group / Eagle Mountain
With approval workflow in place, our both Directors are able to approve invoices remotely and payments are now completed on time which in turn has created stronger relationships with our vendors. Information is now available in real time helping us make timely decisions. Apart from making our lives easy, I think this solution has saved a day’s work every week. Rebecca Rafin Accounts Manager, Pan Civil
Some of the best businesses in the industry use WareConnect
What you can expect from us
We're not just about selling features, our teams are here to understand your business, your pain points and specific needs, so we can demonstrate how our software can add value to your business.
Enter your details in the form and the we will get back to you to at the earliest to schedule a time. You may also reach us at the below contact information.
Still using inefficient methods like email and excel for invoice approvals? Reap the Benefits of an Automated Invoice Approval System.Wareconnect enables touchless integration with your existing Job Estimation and Accounting software.
See it in action!
Book a demonstration by calling us at +61 (02) 8377 6448
Let’s explore together how WareConnect can digitize and optimize invoice process for you.
CALL US
Enquire: +61 (02) 8377 6444 Sales: +61 (02) 8377 6448 Support: +61 (02) 8377 6445
EMAIL US
sales@datadevice.com.au We will revert to your email within one business day
Case Studies and Blogs
Reap the Benefits of an Automated Invoice Approval System
“Waiting for the invoice to be approved!” if, most of the time, this is your work status, then you must be using a manual invoice approval system. The casual approach of this process is tiring as it eats up your precious time which results in missed payment deadlines... READ MORE
What is Automated Invoice Processing?
Enterprises using automated invoice processing systems can see 81% lower processing costs and 73% faster processing cycle times, as per ABBYY. These figures are compelling. Looking at these numbers any business would want to replace their manual invoice processing... READ MORE