Accounts Payable and Procure-to-Pay Automation

Finance Workflow Automation Built for Accuracy, Control and Real-World Exceptions

WareConnect helps finance teams automate accounts payable and procure-to-pay workflows while keeping approvals, exceptions and payment readiness under control. Capture supplier invoices, validate business rules and PO or job context where relevant, route approvals, and move clean work forward — while unusual items receive the review they need.

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Accounts payable, invoice approval and procure-to-pay automation for , , , , and connected finance workflows.

Continuous Improvement WorkflowA smarter cycle that keeps getting better over time.

CaptureDocuments and data enter the workflow.

LearnCorrections improve the next cycle.

ValidateAccuracy, rules and readiness are checked.

ProcessClean work moves. Exceptions are reviewed.

Straight-through processingClean, matched items move through automatically.

Exception reviewUnclear or unusual items are reviewed before completion.

CUSTOMERS USING WARECONNECT

Where Finance Automation Breaks Down: Exceptions, Approvals and Missing Context

Finance team resolving an invoice exception

Finance professionals reviewing controlled workflow data

Missing data, supplier variations, mismatched totals, and changing business rules are where projects stall.

Missing data, supplier variations and incomplete PO or job context can delay supplier invoice approvals and payment readiness. WareConnect moves clean work forward while keeping unusual items visible for the review they need.

Choose the Finance Workflow You Want to Improve

Invoice & Accounts Payable Automation

Capture supplier invoices, validate data and business rules, route approvals and exceptions, and move approved information into connected accounting or ERP systems.

Accounts payable automation for MYOB AccountRight Accounts payable automation for Xero

Purchase-to-Pay Automation (P2P)

Digitise requisitions and purchase orders, enforce approval controls, and match invoices to PO and receipts—with full exception visibility.

Explore purchase-to-pay workflows

Payment Run Approval

Automate payment run preparation, validation and approvals—producing system-ready outputs for the next stage of your finance process.

Explore payment approval controls

Start with One Finance Workflow.
Expand as Your Needs Grow.

WareConnect is modular, so you can begin with invoice automation or purchase-to-pay and add statement matching, expense claims, timesheets, payment approvals and other supported finance workflows as requirements grow.

Invoice
Automation Purchase-to-Pay Purchase-to-Pay Supplier Statement
Matching Expense
Claims Payment Run
Approval Timesheets Broader finance
workflows

Finance manager and analyst reviewing an exception document

Automation Where Possible.
Human Oversight Where Needed.

Routine, high-confidence work can move forward automatically. Low-confidence data, unusual supplier formats and business-rule exceptions are routed for review, helping maintain accuracy, auditability and service reliability without turning every transaction into a manual task.

How WareConnect Keeps Finance Work Moving

From document capture to validated, system-ready output, WareConnect combines automation with rules, approvals and exception handling so finance teams can move routine work quickly without losing control.

Extract data using Document AICapture documents from email, portals and uploadsValidate totals, tax and business rulesPost data to accounting programRoute unusual or low-confidence items for reviewUse verified corrections to improve repeat processing within the agreed workflow

Capture
Receive supplier invoices and finance documents from supported channels.
Extract
Capture the data required for the workflow.
Validate
Check totals, tax and business rules, including PO or job context where applicable.
Review exceptions
Route unusual or low-confidence items for validation.
Improve
Use verified corrections to improve repeat processing within the agreed customer workflow.
Post / hand off
Move approved, system-ready data to the connected finance or operational system.

Built for Finance Control, Auditability and Connected Systems

WareConnect gives finance teams a controlled workflow around approvals, exceptions and downstream integrations, with visibility over who reviewed what and when.

Connected systems

Integrate with MYOB, Xero, Dynamics 365, Databuild and other accounting or ERP systems.

Explore MYOB workflows

Exception visibility

Route exceptions with clear status, escalation and ownership.

Approval control

Align approval workflows with policy and delegation limits.

Access control

Support role-based access and segregation of duties.

Audit trail

Maintain an end-to-end record of decisions and corrections.

Enterprise-safe automationTrusted by finance teamsUsed across key industriesBuilt for audit-ready controlExceptions handled by designHuman-in-the-Loop included

Built for Finance Teams That Need More Control, Not More Manual Work

WareConnect supports finance managers and finance operations teams with clear approvals, exception visibility and audit-ready workflows as transaction volumes and process complexity grow.

Finance Managers

Clear approvals, exception visibility and audit-ready workflows.

Finance Operations Teams

Control across growing transaction volumes and process complexity.

CUSTOMER STORIES

Customer experiences with WareConnect

Group 1 of 8 · Stories 1–3 of 24

More systemised invoice approvals.

Approval of invoices is more systemised.

Faster approvals; better tracking of partial payments and credits; smoother weekly payment runs; ease of use.

A far smoother invoice approval workflow.

Has made our invoice approvals workflow far smoother.

Smoother approvals; faster approvals; less chasing; better control; fewer duplicates; smoother month-end; fewer coding/posting errors; real-time access.

A more efficient AP workflow around Xero.

We have built this system to manage the experience between AP and Xero and fine-tuned the process.

Faster approvals; better approval control; fewer duplicates; improved 2-way/3-way matching accuracy; better visibility before payment; smoother month-end; fewer coding/posting errors; reduced AP workload; more confidence in payment runs.

Cleaner coding and fewer data-entry errors.

Fewer errors with data entry.

Cleaner coding; fewer data-entry errors; streamlined accounts; hours saved; smoother weekly payment runs; better visibility; reduced admin effort.

Faster approvals. Less AP chasing.

Customer feedback highlights faster approvals, less AP chasing, smoother weekly payment runs and faster handling of larger invoice volumes.

Faster approvals; reduced admin effort; less AP chasing; smoother weekly payment runs; invoice tracking and comments/accountability; faster allocation and entry of large invoice volumes.

Smoother approvals and payment runs.

Approvals and payment runs are easier and smoother with multiple levels of approval and tracking, with easy review of historic invoice data.

Faster approvals; less AP chasing; fewer wrong-entity invoices; partial payment and credit tracking; overages caught earlier; cleaner coding; smoother weekly payment runs; better visibility; reduced disputes; reduced admin effort.

Smoother approvals and more confidence in payment runs.

Approval processes became smoother, with less chasing and more confidence in payment runs.

Smoother approvals; less chasing; better control; more confidence in payment runs; reduced manual invoice entry; faster approvals; reduced finance workload.

Reduced admin effort without adding headcount.

Better control and visibility before payment.

Better control and visibility before payment, with less manual entry and fewer duplicate invoices.

Reduced manual entry; faster approvals; better control; fewer duplicates; better visibility before payment; smoother month-end.

Better control over approvals, payments and spending.

Better visibility, approval tracing, less chasing and better control over spending.

Faster approvals; less chasing; better control; improved 2-way/3-way matching accuracy; better visibility before payment; more confidence in payment runs; reduced finance workload.

A clear and controlled invoice workflow.

A structured invoice process makes it easier to track invoices, follow approval steps and maintain visibility.

Structured workflow; good visibility; consistent invoice management; reduced risk of invoices being missed.

Smoother payment runs and better visibility.

Smoother weekly payment runs, cleaner coding and better visibility, supported by a responsive team.

Smoother weekly payment runs; cleaner coding; better visibility; streamlined approvals; helpful support.

Faster approvals. Less chasing.

Faster approvals, less chasing, easier remote working and reduced AP/finance workload.

Faster approvals; less chasing; ability to operate remotely; reduced workload for AP/finance.

Approval and invoice entry in one system.

The approval process and invoice entry process are consolidated in one system.

Reduced manual invoice entry; fewer duplicate invoices; workflow consolidation.

More accurate GL coding with less data entry.

GL coding is more accurate with less data entry.

Reduced manual invoice entry; faster approvals; better control; fewer duplicates; improved 2-way/3-way matching; fewer coding/posting errors; reduced workload.

Faster approvals and better access to data.

Faster approvals, less chasing, fewer coding/posting errors and real-time access to documents and data.

Faster approvals; less chasing; fewer coding/posting errors; real-time access; remote working; better understanding of unique business requirements.

Less overhead and less time spent on accounts.

Less AP chasing; faster approvals; reduced disputes; reduced admin effort; lower account-processing overhead.

Better control and improved accuracy.

Better control and improved accuracy, including fewer duplicate invoices and stronger matching confidence.

Reduced manual invoice entry; fewer duplicates; improved 2-way/3-way matching accuracy; more confidence in payment runs; fewer coding/posting errors.

Fewer duplicate invoices and coding errors.

Fewer duplicate invoices and fewer errors in coding/posting.

Reduced duplicate invoices; reduced coding/posting errors.

Time savings, smoother approvals and good visibility.

Time savings, smoother approvals and good visibility across invoice processing.

Time savings; smoother approvals; good visibility; less AP chasing; better tracking of partial payments/credits; cleaner coding; reduced admin effort.

Fewer wrong-entity invoices and smoother payment runs.

Fewer wrong-entity invoices, cleaner coding and smoother weekly payment runs.

Fewer wrong-entity invoices; faster approvals; better tracking of partial payments/credits; cleaner coding; smoother payment runs; better visibility; reduced admin effort.

Faster approvals and fewer wrong-entity invoices.

Faster approvals; fewer wrong-entity invoices.

An audit trail that supports financial audit.

An audit trail that supports the financial audit process.

Audit trail; reduced duplicate invoices.

Fewer errors and easier processing.

Fewer errors; ease of use; less AP chasing; faster approvals; fewer wrong-entity invoices; overage visibility; cleaner coding; smoother payment runs; reduced admin effort.

Frequently Asked Questions

Questions about WareConnect? Start here.

Practical answers about finance workflows, integrations, approvals, exceptions and payment readiness.

What is WareConnect?

WareConnect is a modular finance automation solution for accounts payable and purchase-to-pay workflows. It helps capture documents, validate data and business rules, route approvals and exceptions, and move approved information into connected accounting or ERP systems. Businesses can start with one workflow and expand as their needs grow.

What finance workflows can WareConnect automate?

WareConnect supports modular finance workflows including supplier invoice and accounts payable automation, purchase-to-pay, payment approval and other supported workflows such as statement matching, expense claims and timesheets. The exact scope depends on the connected systems and modules selected.

Is WareConnect just OCR or invoice scanning software?

No. Document AI and data extraction are only part of the workflow. WareConnect also validates totals, tax and business rules, routes approvals, manages exceptions and moves approved information into connected finance systems. The aim is reliable workflow control, not simply scanning or extracting invoice data.

Which systems does WareConnect integrate with?

WareConnect supports integrations with MYOB, Xero, Dynamics 365, Databuild and other connected systems. The information exchanged and the workflow behaviour depend on the specific integration, selected modules and customer configuration.

How does WareConnect support invoice approvals and purchase-to-pay workflows?

WareConnect can route supplier invoices through approval workflows aligned to configured business rules and delegation limits. In purchase-to-pay workflows, purchasing and approval controls can be combined with invoice matching so finance teams have clearer control before information moves downstream.

Can WareConnect match supplier invoices with purchase orders?

Yes, where the connected workflow supports it. WareConnect can match supplier invoices to purchase-order information and, where applicable, receipt information as part of validation before downstream processing. The exact matching behaviour depends on the connected system and configured workflow.

Does WareConnect support supplier statement matching?

Yes. Supplier Statement Matching is an available WareConnect workflow for reconciling supplier statements against invoice records before payment decisions. The exact process and availability depend on the modules and connected finance systems selected for the customer.

How does WareConnect support payment approval and payment readiness?

WareConnect can support payment-run preparation, validation and approval so finance teams have clearer visibility before completing payment steps. It helps move approved and validated invoices into a payment-ready state and can produce system-ready outputs for the next stage of the customer’s finance process.

What happens when an invoice has missing, unusual or low-confidence information?

WareConnect can route low-confidence data and complex exceptions for validation or review instead of forcing them straight through. Depending on the agreed operating model, exceptions can be handled by the customer team, DataDevice verification operators or a hybrid approach.

Does every invoice need human review?

No. High-confidence work can move through the workflow automatically when the required rules and validations are satisfied. Human review is focused on exceptions, low-confidence information or business decisions that need oversight.

Does WareConnect replace our accounting or ERP system?

No. WareConnect is designed to work with the systems your finance team already uses. Your accounting, ERP or construction system remains central, while WareConnect adds workflow control around capture, validation, approvals, exception handling and the handoff or posting of approved information.

How do we get started with WareConnect?

Start with a 30-minute automation readiness call or request a demonstration. We review the current process, connected systems and priority workflow, then identify a practical starting point. WareConnect can begin with one workflow and expand as requirements grow.

See How WareConnect Fits Your Finance Workflow

Whether you want to improve supplier invoice processing, purchase-to-pay, statement matching or payment approval, we can map the workflow, identify exceptions and show where automation can improve control and payment readiness.