Payment Batch Visibility
Bring proposed supplier payment transactions into one controlled review process.
AI-POWERED AUTOMATION MODULES
Payment Run Approval
Bring visibility and control to supplier payments before they are finalised.
WareConnect gives finance and authorised approvers visibility over proposed supplier payment batches, the suppliers being paid and the invoices behind the decision before finance completes the actual payment process.
The business problem
Invoice approval confirms that an invoice is valid. Payment Run Approval adds a separate control over which approved invoices should be included in the current payment batch. This gives reviewers more context than a spreadsheet total or summary payment report.
How it works
- Start with approved invoices
Invoices first complete the relevant invoice-processing and approval workflow.
- Prepare the payment batch
Relevant approved invoices are brought together for payment-run review according to the customer process.
- Review supplier-level information
Review who is being paid and which suppliers are in the batch.
- Review invoice-level detail
Drill from the batch into the invoices supporting the payment decision.
- Consider payment exceptions
Keep credits, partial-payment considerations and unresolved issues visible.
- Approve the payment run
Move the batch through the required authorised approval process.
- Finalise the approved batch
Complete the WareConnect review/approval stage.
- Continue to the customer payment process
Finance completes payment through its accounting, payment or banking environment.
Key capabilities
Supplier & Invoice Review
See the suppliers and invoices behind the proposed payment total.
Approval Workflow
Route the batch through the appropriate authorised approval process.
Segregation of Duties
Separate payment preparation from payment authorisation where required.
Payment Exceptions
Keep credits, partials and other issues visible before final approval.
Multi-Entity Control
Maintain entity context across relevant supplier payment workflows.
Approval History
Maintain visibility over who performed the relevant approval actions and when.
Payment Readiness
Provide a controlled point for confirming that the batch is ready to progress.
Keep the right system responsible
WareConnect controls payment-run review and approval. Authorised finance staff complete the payment in the customer’s accounting, payment or banking environment. WareConnect does not transfer funds.
Frequently asked questions
Is Payment Run Approval the same as invoice approval?
No. Invoice approval determines whether an invoice is valid and authorised. Payment Run Approval is a later control over inclusion in the payment batch.
Can approvers see the invoices behind the batch?
Yes - supplier and invoice visibility is central to the module positioning.
Does WareConnect make the bank payment?
No. WareConnect manages the payment-run review and approval stage; finance completes the payment through the relevant accounting/payment/banking environment.
Does WareConnect generate ABA files?
This is not a generic WareConnect capability. Availability and behaviour must be confirmed for your specific implementation.
See Payment Run Approval in action
Bring visibility and control to supplier payments before they are finalised.
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