WARECONNECT FOR MYOB ACUMATICA
WareConnect adds a specialised Accounts Payable control workflow around MYOB Acumatica — connecting purchasing context, Goods Receipt, 2-way and 3-way matching, invoice approval, Supplier Statement Reconciliation and payment decisions while MYOB Acumatica remains your ERP and financial system of record.
Acumatica
For organisations looking to improve MYOB Acumatica AP automation, the objective is not simply faster invoice processing. It is better control over what matches, what needs review, what is reconciled and what is ready for payment.
MYOB Acumatica provides the ERP and financial foundation for the business.
For many mid-sized and growing organisations, however, the Accounts Payable challenge is not whether Acumatica can record the transaction. It is making sure the right checks, approvals and payment decisions happen around it.
WareConnect brings these control stages together while MYOB Acumatica stays at the centre of the ERP process.
WareConnect is designed to work around selected Acumatica processes, not recreate the ERP.
AcumaticaOne clear system boundary WareConnect manages the specialised control workflow. MYOB Acumatica remains the ERP and financial system of record.
The standard WareConnect for MYOB Acumatica workflow begins with the Purchase Order already created in Acumatica.
Purchasing Context
Purchasing remains within Acumatica.
WareConnect connects through the Acumatica API and retrieves the purchasing information required for the downstream workflow.
Operational users record the receipt of the goods or services through WareConnect.
The WareConnect Goods Receipt is posted back to Acumatica as the corresponding Purchase Receipt.
Invoice Control
The supplier invoice enters the WareConnect Accounts Payable workflow.
WareConnect compares the supplier invoice with the relevant Purchase Order and, for 3-way matching, the Goods Receipt / Purchase Receipt context.
Matched transactions can progress; differences and business exceptions remain visible for review.
Once approved, WareConnect creates the supported AP Bill information in MYOB Acumatica and posts the invoice PDF.
Pre-Payment Control
Supplier statement information is compared against relevant Open Bills in Acumatica to identify missing or mismatched items.
WareConnect retrieves relevant Open Bills and gives finance a controlled process for preparing and approving the proposed supplier payment batch.
Following approval, the supported approved cheque transactions are posted back into Acumatica.
Banking boundary Bank-file preparation and banking-portal upload remain outside the WareConnect Payment Approval workflow.
Show us how Purchase Orders, receipts, supplier invoices and payment approvals work today. We can demonstrate where WareConnect can add control without replacing the ERP at the centre of your business.
WareConnect brings four important finance decisions into one connected Acumatica workflow.
Connect supplier invoices with the Purchase Order and receipt information needed to make the decision.
Give approvers the supplier invoice, purchasing context and identified exceptions before the transaction becomes an approved AP Bill.
Compare supplier statements with Acumatica Open Bills and identify missing or mismatched items before payment.
Prepare the proposed payment batch, consider due dates and cash flow, select full or partial payments, keep held or disputed items outside the run and route the batch for senior approval.
A Purchase Order tells finance what the organisation intended to buy. Goods Receipt confirms what was actually received. The supplier invoice shows what the supplier wants to charge.
WareConnect brings these three pieces of information together. Goods Receipt can be completed in WareConnect and posted back into MYOB Acumatica as the corresponding Purchase Receipt.
Supplier Invoice ↔ Purchase Order Compare invoice information against the relevant PO before approval.
Supplier Invoice ↔ Purchase Order ↔ Goods Receipt / Purchase Receipt Add receipt information to confirm that what is being invoiced aligns with what was ordered and received.
Routine work can progress efficiently.
The difference remains visible for review before the invoice becomes an approved AP Bill.
Approval should not require someone to piece together an emailed invoice, ERP records and separate conversations.
WareConnect can bring the supplier invoice together with relevant Purchase Order, Goods Receipt and exception information for the approver. Approvers can review the relevant context before taking action.
Once the required approval process is complete, WareConnect can create the corresponding AP Bill in MYOB Acumatica with the supported transaction detail and invoice PDF.
Routine matched work can progress efficiently. Where a business decision is required, the exception remains visible for review. Automation supports the control process — it is not the business outcome.
Supplier statements can expose problems that were not obvious during normal invoice processing.
WareConnect compares supplier statement information with Open Bills in MYOB Acumatica.
Instead of manually checking every statement line, finance can focus on the exceptions requiring attention.
Important system boundary Supplier Statement Reconciliation is a control and investigation process. The reconciliation step does not write accounting changes into MYOB Acumatica. Acumatica remains unchanged while finance resolves the identified discrepancy.
Reconcile first. Resolve exceptions. Make the payment decision with better information.
An approved AP Bill is not always ready to be paid immediately. Due dates, cash-flow priorities, disputes, partial payments and business priorities can all affect the final payment decision.
WareConnect retrieves relevant Open Bills from MYOB Acumatica and gives finance a controlled workspace for preparing the proposed supplier payment run.
System boundary Bank-file preparation and banking-portal upload remain outside the WareConnect Payment Approval workflow.
WareConnect uses the Acumatica API to support real-time interaction between the control workflow and MYOB Acumatica.
AcumaticaThe objective is not to create another disconnected finance database. It is to make the WareConnect workflow part of the Acumatica operating environment while Acumatica remains the system of record.
Optional / customer-specific add-on
MYOB Acumatica is highly configurable, but some organisations still require a different front-end experience around a specific business process.
The requirement may involve:
WareConnect can support an agreed Configurable Workflow Extension around these requirements.
System boundary This is an optional configurable extension. It is not the standard/core WareConnect for MYOB Acumatica AP workflow. The standard AP workflow continues to begin with the Purchase Order created in MYOB Acumatica.
WareConnect for MYOB Acumatica may be a good fit when:
Bring purchasing, receipt and invoice context together.
Give approvers the information behind the invoice.
Identify mismatches before the AP Bill progresses.
Reconcile supplier statements before finalising payment decisions.
Give senior finance visibility over what is proposed for payment.
Add specialised control without replacing the ERP.
No. MYOB Acumatica remains the ERP and financial system of record. WareConnect adds specialised workflow and control around selected Accounts Payable and payment-decision processes.
Yes. WareConnect can automate and control selected Accounts Payable stages around Acumatica, including supplier invoice processing, 2-way and 3-way matching, approvals, exception handling, statement reconciliation and payment approval. The objective is controlled workflow and better finance visibility rather than automation for its own sake.
WareConnect uses the Acumatica API to support real-time interaction for the agreed workflow, including retrieving relevant purchasing and Open Bill information and posting supported transactions back into Acumatica.
In the core WareConnect for MYOB Acumatica AP workflow, Purchase Orders are created in MYOB Acumatica. WareConnect uses the PO information during downstream Goods Receipt, matching and supplier invoice processing.
Goods Receipt can be completed in WareConnect and posted back into MYOB Acumatica as the corresponding Purchase Receipt.
Yes. 2-way matching compares the supplier invoice with the Purchase Order. 3-way matching compares the supplier invoice with the Purchase Order and Goods Receipt / Purchase Receipt context.
The exception remains visible for review. Routine transactions that meet the required rules can progress efficiently, while invoices requiring a business decision remain within the controlled workflow.
WareConnect can create the corresponding AP Bill in MYOB Acumatica with the supported transaction detail and invoice PDF.
WareConnect compares supplier statement information against Open Bills in MYOB Acumatica and identifies missing bills, amount differences and unmatched items. The reconciliation step does not write accounting changes into Acumatica.
Yes. The Payment Run Approval can support full or partial payment decisions, and held or disputed items can remain outside the proposed payment batch before authorised approval.
No. Bank-file preparation and banking-portal upload remain outside the WareConnect Payment Approval workflow.
It can be supported through an optional Configurable Workflow Extension where required. For example, a customer-specific WareConnect Purchase Request workflow can apply the required approval process and create the corresponding Purchase Order in MYOB Acumatica after approval. This is not the standard core AP workflow.
MYOB Advanced is the former name used for MYOB Acumatica in Australia and New Zealand. The current product name used on this page is MYOB Acumatica.
You have already invested in a capable ERP. The opportunity is not to replace it.
Show us how Purchase Orders, receipt information, supplier invoices, approvals, statement reconciliation and payment decisions work today.
We can demonstrate where WareConnect can add a specialised Accounts Payable control layer while MYOB Acumatica remains the ERP at the centre of your business.
