Manual searching, allocation uncertainty and lower straight-through processing.
WARECONNECT FOR JOBPAC
Jobpac invoice automation for construction accounts payable teams
Beyond OCR: resolve missing Job Number, Purchase Order and Location information before invoices continue to Jobpac.
WareConnect helps Jobpac AP teams capture, validate and review supplier invoices before they continue to the configured Jobpac process. When a Job Number, Purchase Order or Location is missing or unclear, users can review the invoice and available processing information and complete the required verification.
For Jobpac accounts payable teams, WareConnect combines invoice capture, validation, supplier matching, duplicate checking and human verification, so your team can focus on invoices that genuinely need attention instead of manually checking every invoice.
Illustrative workflow
Missing references Jobpac-ready data- Missing Job Number / PO / Location
- Allocation Intelligence
- Bill View verification
- Jobpac Ready
Allocation IntelligenceMissing Job Number / PO handlingIncluded Statement MatchingBill View verificationProcess Owner Dashboard
Why OCR alone does not solve Jobpac invoice processing
OCR can capture the information printed on a supplier invoice. The problem starts when the invoice does not contain the Job Number, Purchase Order or Location information your Jobpac process needs.
A supplier may provide a site address, suburb, delivery address, project reference or description without providing the exact reference required for processing. Your AP team then has to search, interpret and verify the correct allocation before the invoice can continue.
More review, more follow-up and higher risk of incorrect coding.
Unclear routing if the invoice does not belong to a PO or Job Number.
ABN, bank-detail, Account Code or GST issues that must be reviewed before handoff.
How WareConnect works with Jobpac
WareConnect works before the configured Jobpac Accounts Payable process. It helps capture, validate, allocate and verify supplier invoice information before the agreed handoff to Jobpac.
Jobpac remains central to the downstream construction finance process. WareConnect does not replace Jobpac.
Receives Jobpac-ready invoice CSV data and invoice PDF during posting.
Remains central to downstream processing and approval workflows.
Customer-approved Jobpac data remains the reference point.
Prepares, validates, reviews and controls invoice and credit note data before Jobpac handoff.
Reduces double handling when references are missing or unclear before posting.
Uses Lookup Database imports or sync where endpoint access is available.
From supplier invoice to the configured Jobpac process
- Receive invoice
- Capture invoice data
- Check Jobpac reference data
- Resolve Job / PO / Location
- Validate supplier and invoice information
- Human verification where required
- Prepare data for Jobpac
- Continue to the configured Jobpac process
Resolve missing Job, Purchase Order and Location information before Jobpac
Allocation Intelligence is WareConnect’s ability to use invoice clues, lookup data, supplier history, WorkID context and verified human decisions to suggest the correct PO / Job Number / Location allocation before Jobpac handoff.
WareConnect reads available invoice clues, checks them against customer-approved Jobpac reference data, suggests the likely allocation path, and presents the result for review in Bill View where needed.
Once a human confirms the allocation, WareConnect can remember that verified decision within the customer environment and improve future suggestions.
Fuzzy matching against Job Number and location details.
Suggests patterns based on previous verified supplier behaviour.
Limits suggestions to the customer and WorkIDs the user is authorised to access.
Recognises recurring text and description patterns from the same supplier.
Supports default Job Number or Location where customer rules allow.
Feeds customer-specific Allocation Memory for future suggestions.
Illustrative workflow
Allocation Intelligence- Invoice clues
- Customer-approved lookup data
- Verified customer-specific memory
- Suggested PO / Job Number / Location
Use customer-approved Jobpac reference data
WareConnect uses a Jobpac-aligned Lookup Database populated from customer-approved Excel or CSV exports from Jobpac. Where API endpoint access is provided by the customer, a manual sync tool can be used to refresh lookup data.
This means WareConnect does not require direct Jobpac API access to deliver the core allocation and validation value. API-based sync can be used where endpoint access is available, but the Lookup Database gives customers a practical path to modernise invoice processing without waiting on API access.
Supplier / Creditor Code, ABN, BSB, Account Number, Account Code.
Job Number, job address, site information and related job reference data.
Purchase Order references and related supplier / job information.
Location-based overhead allocation details.
Default supplier allocation to a Job Number or Location, and default supplier descriptions.
Excel/CSV import, plus manual sync where customer-provided API endpoint access is available.
Improve future allocations using previously verified decisions
Allocation Memory is customer-specific. WareConnect does not share allocation behaviour across customers.
Within each customer environment, WareConnect can learn from verified allocation decisions including supplier behaviour, supplier plus address patterns, supplier plus WorkID, supplier plus invoice text patterns, supplier default allocation, previous verified Job Number decisions, previous verified PO decisions, previous verified Location decisions and default supplier descriptions.
Review and verify supplier invoices before Jobpac handoff
Bill View lets users compare the source invoice with the information prepared by WareConnect, review processing evidence, inspect allocation fields and complete the available verification action.
Review is a further-review stage. It is not a Jobpac approval workflow.
Bill View gives users one workspace to review, correct and verify invoices and credit notes before they are prepared for Jobpac.
Users can view the document image, captured fields, validation messages, suggested values, duplicate status, payment-detail alerts, audit trail and comment history. They can correct values, confirm PO / Job Number / Location allocation, review supplier and bank-detail mismatches, add comments, send the document for review, postpone, cancel, verify, or resolve export issues where configured.
Documents needing field confirmation, allocation review, correction or validation before they can proceed.
Documents deliberately sent for further checking or business review.
Documents that cannot safely proceed due to duplicate, mismatch, validation or business-rule issues.
Invoices and credit notes that have passed required checks and are ready for Jobpac handoff.
Records where WareConnect has exported both invoice CSV data and invoice PDF to Jobpac during posting.
Documents that cannot be classified or imported correctly and require review, fix and reprocess where appropriate.
Validate supplier and invoice information before Jobpac
WareConnect provides multiple validation controls before Jobpac handoff.
- Live ABN registry lookup helps validate supplier ABN details. ABN mismatches are blocked until reviewed.
- Supplier BSB, Account Number and Account Code mismatches are blocked until reviewed to support fraud-prevention and payment-risk controls.
- GST validation rules, including GST-free supplier rules where configured, help identify tax treatment issues before Jobpac handoff. GST treatment mismatches are blocked until reviewed.
- Supplier-level invoice number, PO number and Job Number format rules help standardise validation and reduce repeat exceptions.
- Configured line-item split support can help allocate invoice lines across the required cost codes or types where the customer workflow requires it.
Duplicate checks before Jobpac
WareConnect blocks confirmed duplicate matches and flags suspected duplicates for review, based on exact match, same-creditor and cross-creditor duplicate logic.
Creditor Code + Invoice Number.
Creditor + Invoice Date + Net/Gross Amount.
Invoice Number + Total Amount match exactly, but the creditor is different. This helps catch duplicate supplier or subcontractor setup issues.
Supplier Statement Matching for Jobpac accounts payable teams
WareConnect includes Supplier Statement Matching in the base commercial offer.
Supplier Statement Matching helps AP teams compare supplier statements against processed invoices and credit notes, identify missing invoices, duplicate invoices, amount mismatches, missing credit notes, aged balance differences and supplier follow-up items.
Statements can be processed from PDF, with options for Excel and CSV depending on the supplier format and agreed workflow.
- Statement received
- Lines captured
- Matched to invoices and credit notes
- Missing invoices highlighted
- Discrepancies flagged
- Supplier follow-up list
Explore WareConnect capabilities for Jobpac
Explore the supporting capture, verification, control and reporting capabilities without losing sight of the Jobpac invoice workflow.
Invoice document capture and classification
Invoice document capture and classification
Suppliers may send one PDF containing multiple invoices, multiple invoices plus supporting documents, or files that have been incorrectly combined or split. WareConnect supports page split and page merge to help correct document structure before processing.
WareConnect can classify incoming documents such as invoices, credit notes and supplier statements, helping route each document to the right workflow. If a document cannot be classified or imported correctly, it is marked as Import Failed so users can review the issue, apply the required fix and reprocess where appropriate.
Supported file formats include PDF, Word, Excel, JPG, PNG and TIFF. WareConnect is also designed to handle supplier invoice template or layout changes through capture configuration, validation rules and human review where needed.
Search invoices and supporting evidence in the Repository
Search invoices and supporting evidence in the Repository
WareConnect includes a searchable Repository for invoices, credit notes, statements, supporting documents, validation history, comments, audit trail, processing status and supplier communication support.
Users can search or filter by supplier, invoice number, credit note number, statement number, Job Number, PO number, Location, WorkID, status, received date, invoice date, amount, ABN, duplicate status, bank-detail mismatch, comments, notes and export status.
The Repository helps AP teams respond to supplier queries without searching through email folders, shared drives or disconnected document stores.
Monitor Jobpac invoice processing and exceptions
Monitor Jobpac invoice processing and exceptions
WareConnect includes a Process Owner Dashboard that gives AP process owners and finance leaders live visibility across the full Jobpac invoice workflow.
The dashboard helps teams understand how many documents are moving through the process, where exceptions are building up, which suppliers require repeated correction or follow-up, and how much work is being completed without manual intervention.
Percentage of invoices and credit notes processed from extraction through Jobpac posting without manual intervention.
Percentage of exceptions resolved by DataDevice-managed verification without customer-side intervention.
Volumes by stage: Ingestion, Document Classification, OCR / Data Extraction, Validation, Verification, Review, Exceptions, Jobpac Ready, Jobpac Posted and Import Failed.
Percentage of invoices flagged for manual review due to missing allocation, data mismatch, OCR uncertainty, duplicate risk, supplier bank-detail mismatch, GST rule issues or handoff errors.
Average time from systemic receipt to Jobpac Ready status or Jobpac posting.
Identify where invoices are stuck and which queues or exception types need attention.
Monitor volumes by user, team, queue or WorkID to support workload balancing.
Surface duplicate / anomaly alerts, supplier bank-detail changes, GST-rule issues and suppliers that frequently require correction, follow-up or exception handling.
Monitor page usage and processing activity by period, document type, WorkID, supplier or service agreement.
Drill from dashboard metrics into invoice lists, individual Bill View records, audit trail, comments and supporting documents.
Reports and downloads
Reports are available in Excel format. Transaction downloads can include both data and related PDFs packaged together in a structured ZIP folder.
Available reporting areas include processing status, Jobpac Ready items, exceptions, duplicate invoices, supplier bank-detail mismatches, allocation corrections, statement matching, missing invoices, user activity, WorkID activity, page consumption and export/download activity.
Control access by Jobpac WorkID and user role
Control access by Jobpac WorkID and user role
WareConnect supports unlimited Jobpac WorkIDs. User access to specific WorkIDs, or all WorkIDs, is controlled by the customer administrator.
Role-based dynamic access ensures users only see the WorkIDs, queues, documents, dashboard views and actions relevant to their role.
Typical roles can include AP User, AP Manager, Finance Manager, Customer Admin, DataDevice Verification User, Project Manager / Reviewer and Read-only / Audit user. Roles are configurable by the customer administrator.
Reduce repeat supplier exceptions
Reduce repeat supplier exceptions
WareConnect supports supplier-level rules that help reduce repeat exceptions and improve Jobpac-ready consistency.
- Supplier-level invoice number, PO number and Job Number format validation.
- Default supplier allocation to a specific Job Number or Location where appropriate.
- Default supplier descriptions aligned to Jobpac requirements.
- Pre-filling rules for description fields to reduce repeated manual entry.
- GST-free supplier rules and other customer-specific validation requirements where configured.
Choose how invoice verification is managed
Choose how invoice verification is managed
WareConnect combines high automation where rules pass with human oversight where review is needed. This helps produce Jobpac-ready data while reducing double handling.
Turnaround and operating arrangements are governed by the customer service agreement.
Your AP team reviews flagged documents, exceptions and business decisions inside WareConnect.
DataDevice-managed verification includes document classification review, page split/merge correction, allocation review, duplicate and validation review, statement matching support, exception handling and correction activity.
Routine work can move automatically while selected exception types are handled by the customer or DataDevice based on the agreed process.
If an allocation or verification issue is identified, WareConnect keeps the audit trail and the document can be corrected and reprocessed according to the agreed support process. Commercial responsibility is governed by the customer agreement.
Flexible Jobpac invoice integration and document capture
Flexible Jobpac invoice integration and document capture
WareConnect is capture-engine neutral. It can support current and future document capture technologies without tying the Jobpac workflow to one OCR engine.
Depending on customer requirements, adapters can be configured for ABBYY Vantage, Google Document AI, Azure Document Intelligence or other capture technologies. WareConnect can also help modernise existing FlexiCapture-based Jobpac invoice workflows while keeping the validation, review, exception-handling and Jobpac Ready workflow stable.
WareConnect uses customer-approved Jobpac reference data through Excel/CSV imports into the Lookup Database. Where API endpoint access is provided by the customer, a manual sync tool can be used to refresh lookup data.
WareConnect exports both invoice CSV data and invoice PDF to Jobpac during posting.
Benefits for Jobpac accounts payable teams
WareConnect improves the parts of the Jobpac invoice workflow teams feel first: fewer manual allocation searches, clearer exception handling, stronger validation controls, easier supplier follow-up, better processing visibility and cleaner handoff to Jobpac.
AP spends less time finding missing Job Number, PO and Location details.
Invoices are assigned to the correct PO / Job Number / Location path before handoff.
Review, Verification, Exceptions and Import Failed items stay visible.
Duplicate, ABN, GST and bank-detail issues are surfaced before posting.
Repository and Statement Matching help teams respond to supplier queries.
Dashboard and reports show flow, bottlenecks, productivity, supplier patterns and page usage.
Built from practical Jobpac invoice automation experience
WareConnect for Jobpac builds on DataDevice’s practical experience supporting Jobpac invoice workflows and modernises that experience into a structured Allocation Intelligence, verification, repository and dashboard model.
Jobpac invoice automation FAQs
What happens when a supplier does not include the correct Job Number on a Jobpac invoice?
WareConnect uses Allocation Intelligence to read available invoice clues, check customer-approved Jobpac lookup data, and suggest the likely PO, Job Number or Location. Users or DataDevice verification can confirm the result in Bill View.
What is Allocation Intelligence?
Allocation Intelligence is WareConnect’s ability to use invoice clues, lookup data, supplier history, WorkID context and verified human decisions to suggest the correct PO / Job Number / Location allocation before Jobpac handoff.
Is WareConnect Job Number the same as Jobpac Authorising Job?
Not necessarily. WareConnect displays the configured Job Number reference used in its invoice workflow. Jobpac uses specific job-related concepts such as Authorising Job. The exact mapping depends on your organisation’s WareConnect-to-Jobpac configuration.
Does WareConnect require direct Jobpac API access?
No. WareConnect can use a Jobpac-aligned Lookup Database populated from customer-approved Excel or CSV exports from Jobpac. Where API endpoint access is provided by the customer, a manual sync tool can refresh lookup data.
What Jobpac lookup data can WareConnect use?
WareConnect can use Supplier Master data, ABN, BSB, Account Number, Account Code, Job Number details, PO details, Location details, default supplier allocation rules and default supplier descriptions.
Does WareConnect learn from human allocation decisions?
Yes. WareConnect can remember verified allocation decisions within each customer environment and use them to improve future suggestions. Allocation Memory is customer-specific and is not shared across customers.
Does WareConnect support multiple WorkIDs?
Yes. WareConnect supports unlimited Jobpac WorkIDs. Access to specific WorkIDs, or all WorkIDs, is controlled by the customer administrator.
Is Supplier Statement Matching included?
Yes. Supplier Statement Matching is included in the base commercial offer. It helps identify missing invoices, duplicates, amount mismatches, missing credit notes, aged balance differences and supplier follow-up items.
What happens if a document cannot be imported or classified correctly?
It is marked as Import Failed so users can review the issue, apply the required fix and reprocess where appropriate.
Does WareConnect replace Jobpac?
No. WareConnect works before the Jobpac handoff. It prepares cleaner invoice and credit note data, then exports both invoice CSV data and invoice PDF to Jobpac during posting.
Is WareConnect an OCR-only solution?
No. OCR-assisted capture is one part of the process. WareConnect adds Allocation Intelligence, validation, Bill View review, exception handling, duplicate checks, supplier payment-detail validation, Repository search, Supplier Statement Matching, reporting and Jobpac Ready export preparation.
Can DataDevice help with verification and exceptions?
Yes. DataDevice-managed verification includes document classification review, page split/merge correction, allocation review, duplicate and validation review, statement matching support, exception handling and correction activity. Turnaround and operating arrangements are governed by the customer service agreement.
See WareConnect for Jobpac invoice automation in action
Show us how your team currently handles missing Job Numbers, Purchase Orders, Location allocations, duplicate invoices and supplier queries. We can demonstrate how WareConnect supports the invoice process before the configured Jobpac handoff.
Want a concise overview to share with your team?
The solution overview is available from the DataDevice team.
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