Before the purchase
Budget visibility and purchase approvals.
WARECONNECT FOR MYOB ACCOUNTRIGHT
Bring purchasing, supplier bills and approvals together around MYOB AccountRight
WareConnect adds controlled purchasing, Accounts Payable and approval workflows around MYOB AccountRight.
AccountRight
Built for MYOB AccountRight
System-specific workflow around the accounting platform.
Purchase-to-Payment Workflow
Control from budget and purchasing through to payment approval.
2-Way & 3-Way Matching
Compare invoices with Purchase Orders and Goods Receipt.
Multi-Level Approvals
Route decisions through the right approval path.
Supplier Statement Reconciliation
Identify missing, unmatched or inconsistent items.
Payment Approval
Review and approve supplier payment batches before banking.
Manage budgets, purchase requests, purchase orders, goods receipts, supplier invoices, matching, approvals, statement reconciliation and payment preparation in one connected purchase-to-payment workflow - while MYOB AccountRight remains at the centre of your accounting process.
Reduce manual follow-up, improve visibility before payment and give finance better control from the initial request through to approved supplier transactions.
MYOB handles the accounting. The surrounding workflow still needs control.
MYOB AccountRight provides the accounting foundation your business relies on. But before a supplier bill is ready to be recorded or paid, a much larger purchasing and Accounts Payable process may already be underway.
Budget checks, purchase approvals, Purchase Orders, Goods Receipt, matching, coding, invoice approval, supplier statement reconciliation and payment review can all sit around the accounting transaction.
When these stages are spread across email, spreadsheets and separate processes, finance spends more time following up and less time maintaining control.
WareConnect brings those stages together.
Before invoice approval
Purchase Order, Goods Receipt, matching, validation and workflow.
Before payment
Statement reconciliation, payment review and approval.
Around the whole process
Visibility, audit history, notifications, documents and reporting.
Keep MYOB AccountRight as your accounting system. Add workflow around it.
WareConnect does not replace MYOB AccountRight.
AccountRight remains the accounting system where financial records, suppliers, accounts, tax codes, jobs and other accounting information are maintained.
WareConnect uses the MYOB integration to bring relevant information into the business workflow, manage approval and control stages around the transaction, and return approved information and supporting documents to MYOB where applicable.
AccountRightMYOB AccountRight
- Accounting and financial records
- Supplier information
- Account and tax codes
- Jobs and relevant master data
- Supplier bills and accounting transactions
- Payment and banking processes
WareConnect
- Budget and spend-control workflows
- Purchase Requests and Purchase Orders
- Goods Receipt
- Supplier invoice processing
- 2-way and 3-way matching
- Approval workflows
- Supplier Statement Reconciliation
- Payment Run Approval
- Expense workflows
- Digital Timesheets
- Documents, audit history and workflow visibility
A connected purchase-to-payment workflow around MYOB AccountRight
Use the WareConnect modules that fit your business. You do not need to implement every stage.
Budget visibility
Give users and approvers budget context before purchasing decisions are made.
Purchase Request
Raise requests through a controlled digital process rather than informal email or paperwork.
Approval
Route the request to the appropriate approver before the organisation commits to spend.
Purchase Order
Progress approved requests into the Purchase Order process and keep relevant stakeholders informed.
Goods Receipt
Record full or partial receipt of goods or services for stronger invoice matching.
Supplier Invoice
Capture and validate the relevant invoice information.
Match and validate
Use 2-way matching (Invoice <-> Purchase Order) or 3-way matching (Invoice <-> Purchase Order <-> Goods Receipt).
Invoice Approval
Route the invoice with coding, purchasing context and supporting documents available to the approver.
MYOB AccountRight
Post supported approved invoice information and documentation to MYOB AccountRight.
Reconcile and prepare for payment
Reconcile supplier statements and move approved invoices into a controlled payment approval process.
What changes when the workflow is connected?
Finance spends less time chasing
Outstanding approval tasks are visible within the workflow.
Approvers have better information
Purchasing, invoice and supporting information can be available together.
Problems surface earlier
Matching and validation can identify issues before payment.
Month-end becomes easier to control
Statements, approvals and unresolved exceptions are easier to track.
Payment decisions become more structured
Approved invoices can be reviewed again in the context of the payment run.
MYOB AccountRight stays at the centre
WareConnect adds the workflow without replacing the accounting system your business already relies on.
Control spend before the supplier invoice arrives
Accounts Payable control does not have to start when an invoice arrives.
WareConnect can bring control earlier in the purchasing cycle so requestors and approvers have better information before spend is committed.
Budget visibility
Give requestors and approvers relevant budget information before purchasing decisions are finalised.
Purchase Requests
Move requests away from uncontrolled email and spreadsheets into a defined digital process.
Approval workflow
Route requests to the appropriate manager based on your business process.
Purchase Orders
Progress approved requests into Purchase Orders and maintain visibility over the purchasing process.
Better spending visibility before commitment. A consistent purchasing process. Clear approval responsibility. Better information available when the supplier invoice arrives.
Know what was received before the invoice is approved
Purchase Orders tell you what was ordered. Goods Receipt tells you what actually arrived.
WareConnect enables users to record received goods and services, including partial receipts, so finance has stronger information available when the supplier invoice is processed.
- Full receipts
- Partial receipts
- Visibility over outstanding items
- Better invoice matching
- 3-way matching
- Clearer exceptions before payment
Finance can make invoice decisions using purchasing and receipt information rather than relying on assumptions or additional follow-up.
Move invoices from receipt to approval with less chasing
WareConnect gives Accounts Payable a structured supplier invoice workflow around MYOB AccountRight.
Invoice information can be captured and validated, checked for duplicates, matched to Purchase Orders and Goods Receipt where applicable, routed for approval, and then posted to MYOB AccountRight once the required workflow is complete.
Invoice received
Supplier invoices enter the process electronically.
Capture and validation
Relevant invoice information is captured and checked against configured business rules and MYOB information.
Duplicate checks
Potential duplicate or validation issues remain visible before the invoice progresses.
Purchase Order matching
Where a PO applies, compare invoice information with the relevant Purchase Order.
Goods Receipt matching
Where receipt information is available, compare the invoice with what has actually been received.
Invoice approval
Route the invoice to the appropriate approver with transaction, coding and supporting purchasing information available.
MYOB AccountRight posting
After the required workflow is complete, supported approved information and supporting documentation can be posted to MYOB AccountRight.
Use 2-way and 3-way matching before invoices reach MYOB AccountRight
2-way matching
Invoice <-> Purchase Order. Compare invoice details with the relevant PO to identify differences before approval.
3-way matching
Invoice <-> Purchase Order <-> Goods Receipt. Add receipt information to confirm that the invoiced goods or services were received before the invoice progresses.
When everything agrees
The transaction can progress with less manual intervention.
When something does not agree
The exception remains visible for review rather than being hidden inside the normal Accounts Payable process.
High automation where possible. Control where needed.
Add structured purchase and invoice approvals around MYOB AccountRight
Approvals should not depend on Accounts Payable repeatedly forwarding invoices or following up through email.
WareConnect can route Purchase Requests and supplier invoices through single or multi-level approval workflows based on the business process.
Approvers can review the relevant transaction, coding, supporting documents and purchasing context, take action and leave comments, while finance maintains visibility over where each item sits.
- Purchase Request approvals
- Invoice approvals
- Multiple approval levels
- Workflow routing
- Approval history
- Comments and supporting documents
- Automated task notifications
- Remote access through the WareConnect workflow
For finance
Less chasing.
For approvers
Clearer tasks.
For management
Better visibility and accountability.
Reconcile supplier statements before they become payment problems
Supplier statements often expose issues that were not obvious during normal invoice processing.
WareConnect Supplier Statement Matching can compare supplier statement information with invoices already recorded in the process and highlight missing, unmatched or inconsistent items for finance review.
Instead of checking every statement line manually, finance can focus on the exceptions and resolve issues before month-end or the next payment run.
- Missing invoices
- Amount differences
- Unmatched items
- Duplicate or unexpected transactions
- Aged balance differences requiring investigation
Cleaner supplier accounts. Fewer surprises at month-end. Better information before payment decisions are made.
Supplier Statement
Match
Exceptions Identified
Finance Resolves
Payment Readiness
Review and approve supplier payment batches before banking
An approved invoice is not always ready to be paid in full.
Due dates, cash flow, disputes, credits, partial payments and business priorities can affect the final payment decision.
WareConnect's Payment Run Approval gives finance a controlled stage to prepare, review and approve proposed supplier payment batches before the normal banking process continues.
Approved invoices ready
Payment batch prepared
Supplier and invoice details reviewed
Full/partial payments and credits considered
Held/disputed items kept outside the run
Payment batch submitted for approval
Batch approved or adjusted
Supported approved payment information posted to MYOB where applicable
Banking steps completed separately
- Review the proposed payment batch
- Confirm supplier and invoice details
- Review full or partial payment amounts
- Review available credits where relevant
- Exclude held or disputed items
- Route the payment batch for approval
- Maintain payment-batch approval history
- Retain visibility over what was approved
System boundary Bank-file preparation and banking-portal upload remain outside the WareConnect Payment Approval workflow.
Want to see how this could fit your AccountRight process?
Walk us through your current purchasing, Accounts Payable and payment workflow and we can show where WareConnect can add control and reduce unnecessary handling.
Extend WareConnect beyond the core purchasing and Accounts Payable process
WareConnect is modular. Additional workflows can be added where they fit your organisation's finance and operational processes.
Expense Claims & Credit Card Expenses
Bring employee and credit-card expenses into a controlled workflow for capture, coding, approval, finance review and MYOB processing where applicable.
Supporting documents and approval history stay with the transaction, helping finance move away from disconnected email and spreadsheet processes.
Digital Timesheets
Support digital time entry or retain paper-based timesheets where needed while moving the downstream process into a controlled digital workflow.
Employees can enter time directly in WareConnect, or a scanned copy or image of a hand-filled timesheet can be attached. The Payroll Officer can use the attached source timesheet to complete the WareConnect timesheet before it moves through allocation, approval and pay-item calculation.
Time can be allocated to Jobs, Projects, Plant or other configured work allocations, with the supporting timesheet retained alongside the digital record.
Digital Time Entry or Paper Timesheet Attached
Payroll Officer Completes Timesheet
Job / Project / Plant Allocation
Approval
Pay-Item Calculation & Review
MYOB / Payroll Processing
Capabilities that support the workflow
Repository
Keep transaction documents and supporting information available for search and retrieval.
Audit Trail
See who performed an action, what changed, when it happened, approval history, comments and workflow history.
Notifications
Remind users and approvers about outstanding tasks.
Reporting
Search and report across relevant transaction and workflow information.
Download and Archive
Retrieve data and supporting documents when needed.
Multi-Level Approval
Configure approval paths according to the relevant business workflow.
High automation where possible. Control where needed.
Routine transactions that meet the required rules can move through the workflow efficiently.
When something needs attention, the exception stays visible for review rather than being hidden inside the normal process.
Depending on the agreed operating model, exceptions can be handled by the customer's team, supported by DataDevice, or managed through a combination of both.
The objective is not automation for its own sake. It is to reduce unnecessary handling while keeping finance in control of the transactions that require a decision.
Routine transactionProgress efficiently
ExceptionVisible review and control
What MYOB AccountRight customers tell us
“Has made our invoice approvals workflow far smoother.”
“GL coding is accurate and less data entry.”
MYOB AccountRight customer
“Better control and improved accuracy.”
MYOB AccountRight customer
“Post WareConnect implementation, we have seen better visibility, approval tracing and better control over spending.”
MYOB AccountRight customer
What customers value
- Faster approvals
- Less chasing
- Reduced manual invoice entry
- Better control
- Fewer coding and posting errors
- Better visibility before payment
- Greater confidence in the Accounts Payable process
Does WareConnect replace MYOB AccountRight?
No. MYOB AccountRight remains your accounting system. WareConnect adds workflow and control around purchasing, supplier invoices, approvals, matching, reconciliation and payment preparation.
Does WareConnect integrate with MYOB AccountRight?
Yes. WareConnect uses the MYOB integration to retrieve relevant master information and, where supported, post approved transaction information and supporting documents back to MYOB AccountRight.
Can WareConnect manage Purchase Requests and Purchase Orders around MYOB AccountRight?
Yes. Purchase Requests can follow approval workflows and progress into Purchase Orders, giving finance greater control before supplier invoices arrive.
Can WareConnect manage supplier invoice approvals for MYOB AccountRight?
Yes. Supplier invoices can be routed through single or multi-level approval workflows with invoice, coding and supporting purchasing information available to the approver.
Does WareConnect support 2-way and 3-way matching?
Yes. 2-way matching compares the Invoice and Purchase Order. 3-way matching also includes Goods Receipt information.
What happens when an invoice does not match?
The exception remains visible for review. Transactions that meet the required rules can progress efficiently, while items that need attention remain in the controlled workflow.
Can WareConnect reconcile supplier statements?
Yes. Supplier Statement Matching can identify missing, unmatched or inconsistent transactions that require finance review.
Can WareConnect support payment approvals?
Yes. Finance can prepare and review proposed payment batches, including full or partial payments, credits, and held or disputed items, and route the batch for approval. Bank-file preparation and banking-portal upload remain outside the WareConnect Payment Approval workflow.
Do we have to implement every WareConnect module?
No. WareConnect is modular. The workflow can be aligned to the areas your organisation needs.
Can approved invoices and supporting documents be posted to MYOB AccountRight?
Once the required workflow is complete, supported approved information and supporting documents can be posted to MYOB AccountRight.
Does WareConnect support employee expenses and timesheets?
Yes. Expense Claims, credit-card expense workflows and Digital Timesheets are available as additional workflows where required. Digital Timesheets can support both direct digital time entry and a transition from paper-based timesheets into a controlled approval and payroll-preparation workflow.
See how WareConnect can fit around your MYOB AccountRight process
Every business uses MYOB differently.
The best way to understand the opportunity is to walk through your existing purchasing, Accounts Payable and payment workflow and identify where WareConnect can remove unnecessary handling while improving control.
Book a demonstration and see WareConnect in action with MYOB AccountRight.