Digital Purchase Requests
Replace informal requests with a structured digital process.
AI-POWERED AUTOMATION MODULES
Procurement Automation
Control purchasing before money is committed.
WareConnect brings purchase requests, approvals, purchase orders and goods receiving into one controlled workflow so the right controls are applied before the business commits to spend.
The business problem
Purchasing becomes difficult to control when requests start in email, spreadsheets or conversations. WareConnect creates a structured process so the business can understand what is being requested, who needs to approve it, whether budget context is available, whether a PO has been issued and what has actually been received.
How it works
- Raise a Purchase Request
Employees create a digital request and can attach supporting information such as supplier quotes.
- Check purchasing information
WareConnect uses configured business rules and available system data to improve the quality of the request before approval.
- Check budget & spend controls
Where Budget & Cost Control is implemented, the relevant budget position can be considered before commitment.
- Route for approval
Requests move through the configured approval path based on the customer workflow.
- Convert approved request to Purchase Order
Approved requests can progress into purchase orders, creating a clear control point between request and commitment.
- Send the Purchase Order
The approved PO can be distributed to suppliers and internal stakeholders according to the configured process.
- Record goods received
Full and partial receipt can be recorded against the PO where supported.
- Connect to invoice processing
PO and receiving information becomes useful evidence when the supplier invoice arrives.
Key capabilities
Supporting Quotes & Documents
Keep supplier quotes and related evidence with the request.
Multi-Level Approvals
Route purchase requests through the appropriate approval authority.
Budget Controls
Connect purchasing decisions with budget context where implemented.
Purchase Order Creation
Progress approved requests into authorised purchase orders.
Goods Receipt
Record full or partial receipt against the PO.
Approval & Transaction History
Maintain the connection between requester, approver, PO and receiving activity.
Connected-System Integration
Use available data from supported business systems and pass purchasing information through the configured integration.
Frequently asked questions
What is the difference between a Purchase Request and a Purchase Order?
The Purchase Request records the internal request and approval need. The Purchase Order represents the authorised purchase after approval.
Can Purchase Requests have multiple approval levels?
Yes, subject to the customer configuration.
Can WareConnect check budgets before approval?
Yes, when Procurement Automation is used with the Budget & Cost Control module.
Does WareConnect support Goods Receipt?
Yes, where the implementation includes receiving; partial deliveries can also be recorded.
See Procurement Automation in action
Control purchasing before money is committed.
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