Missing Job Number
Manual searching, allocation uncertainty and lower straight-through processing.
WARECONNECT FOR JOBPAC
Beyond OCR. Allocation Intelligence for Jobpac invoices.
WareConnect for Jobpac helps construction AP teams prepare invoices, credit notes and supplier statements as Jobpac-ready data - even when suppliers do not provide the correct Job Number, Purchase Order number or Location details.
WareConnect reads invoice clues, checks customer-approved Jobpac lookup data, suggests the correct PO / Job Number / Location allocation, applies validation controls, and uses Bill View review to reduce double handling before posting to Jobpac.
Allocation IntelligenceJobpac Ready dataMissing Job Number / PO handlingIncluded Statement MatchingBill View verificationRepositoryProcess Owner DashboardUnlimited WorkID support
THE MISSING JOB NUMBER PROBLEM
OCR cannot read what is not on the invoice.
A supplier may include a partial site address, suburb, delivery address, project reference, contact name or description, but not the exact Jobpac reference AP needs.
When this happens, regular OCR tools still leave someone to manually work out whether the invoice belongs to a Purchase Order, a Job Number, or a Location-based overhead workflow.
For construction businesses, this is not an occasional edge case. It is one of the common reasons invoice automation becomes review-heavy. Every missing reference creates another manual lookup, another verification task, and another chance for rework.
Unclear PO number
More review, more follow-up and higher risk of incorrect coding.
Location-based overhead
Unclear routing if the invoice does not belong to a PO or Job Number.
Supplier mismatches
ABN, bank-detail, Account Code or GST issues that must be reviewed before handoff.
JOBPAC STAYS CENTRAL. WARECONNECT PREPARES CLEANER DATA BEFORE HANDOFF.
Where Jobpac ends and WareConnect begins.
Jobpac
Jobpac remains the downstream system for the construction finance and invoice process. WareConnect does not replace Jobpac.
It receives Jobpac-ready invoice CSV data and invoice PDF during posting. Customer-approved Jobpac data remains the reference point.
WareConnect
WareConnect manages the pre-handoff work that often causes double handling: document classification, Jobpac lookup data, PO / Job Number / Location allocation, duplicate checks, ABN and bank-detail validation, Bill View review, Repository search, Statement Matching, dashboard visibility and export preparation.
WareConnect exports both invoice CSV data and invoice PDF to Jobpac during posting.
FROM INVOICE RECEIPT TO JOBPAC-READY POSTING
A practical workflow built around missing references, lookup data, verification and clean Jobpac handoff.
Capture and classifyRead invoice cluesLookup Jobpac dataSuggest allocationValidate controlsVerify and learnJobpac ReadyPosted to Jobpac
Invoices, credit notes and supplier statements arrive by email, upload or document intake and are classified into the right workflow.
WareConnect reads supplier, ABN, site address, delivery address, description, PO reference, project text and payment details.
WareConnect checks customer-approved Supplier Master, Job Number, PO, Location and default supplier allocation data.
Allocation Intelligence suggests the likely PO, Job Number or Location path.
ABN, GST, duplicate, supplier bank details, Account Code, formats and customer rules are checked before handoff.
Users or DataDevice verification confirm the result in Bill View. Verified decisions can improve future suggestions within that customer environment.
Clean records move to Jobpac Ready. Items needing attention move to Verification, Review, Exceptions or Import Failed.
WareConnect exports both invoice CSV data and invoice PDF to Jobpac during posting.
SOLVE THE MISSING ALLOCATION PROBLEM BEFORE JOBPAC
Allocation Intelligence.
Allocation Intelligence is WareConnect’s ability to use invoice clues, lookup data, supplier history, WorkID context and verified human decisions to suggest the correct PO / Job Number / Location allocation before Jobpac handoff.
WareConnect reads available invoice clues, checks them against customer-approved Jobpac reference data, suggests the likely allocation path, and presents the result for review in Bill View where needed.
Once a human confirms the allocation, WareConnect can remember that verified decision within the customer environment and improve future suggestions.
Partial address or suburbSupplier historyWorkID contextInvoice text patternDefault supplier allocationVerified human decision
Invoice cluesLookup dataVerified memoryWorkID context
Suggested PO / Job Number / LocationReview in Bill View where needed
PRACTICAL LOOKUP SUPPORT WITHOUT WAITING FOR DIRECT API ACCESS
Jobpac Lookup Database.
WareConnect uses a Jobpac-aligned Lookup Database populated from customer-approved Excel or CSV exports from Jobpac. Where API endpoint access is provided by the customer, a manual sync tool can be used to refresh lookup data.
This means WareConnect does not require direct Jobpac API access to deliver the core allocation and validation value. API-based sync can be used where endpoint access is available, but the Lookup Database gives customers a practical path to modernise invoice processing without waiting on API access.
Supplier MasterSupplier / Creditor Code, ABN, BSB, Account Number, Account Code.
Job Number detailsJob Number, job address, site information and related job reference data.
PO detailsPurchase Order references and related supplier / job information.
Location detailsLocation-based overhead allocation details.
Default supplier rulesDefault supplier allocation and default supplier descriptions.
Sync modelExcel/CSV import, plus manual sync where customer-provided API endpoint access is available.
IMPROVE FUTURE SUGGESTIONS WITHOUT SHARING BEHAVIOUR ACROSS CUSTOMERS
Customer-specific Allocation Memory.
Allocation Memory is customer-specific. WareConnect does not share allocation behaviour across customers.
Within each customer environment, WareConnect can learn from verified allocation decisions including supplier behaviour, supplier plus address patterns, supplier plus WorkID, supplier plus invoice text patterns, supplier default allocation, previous verified Job Number decisions, previous verified PO decisions, previous verified Location decisions and default supplier descriptions.
Supplier behaviourSupplier plus address patternsSupplier plus WorkIDSupplier plus invoice text patternsSupplier default allocationPrevious verified Job Number decisionsPrevious verified PO decisionsPrevious verified Location decisionsDefault supplier descriptions
ONE WORKSPACE. CLEAR QUEUES. TRACEABLE DECISIONS.
Bill View and operational queues.
Bill View gives users one workspace to review, correct and verify invoices and credit notes before they are prepared for Jobpac.
Users can view the document image, captured fields, validation messages, suggested values, duplicate status, payment-detail alerts, audit trail and comment history. They can correct values, confirm PO / Job Number / Location allocation, review supplier and bank-detail mismatches, add comments, send the document for review, postpone, cancel, verify, or resolve export issues where configured.
VerificationDocuments needing field confirmation, allocation review, correction or validation before they can proceed.
ReviewDocuments needing customer-side business judgement, escalation or approval input.
ExceptionsDocuments that cannot safely proceed due to duplicate, mismatch, validation or business-rule issues.
Jobpac ReadyInvoices and credit notes that have passed required checks and are ready for Jobpac handoff.
Posted to JobpacRecords where WareConnect has exported both invoice CSV data and invoice PDF to Jobpac during posting.
Import FailedDocuments that cannot be classified or imported correctly and require review, fix and reprocess where appropriate.
CONTROL MESSY SUPPLIER DOCUMENTS BEFORE PROCESSING
Document Handling and Classification.
Suppliers may send one PDF containing multiple invoices, multiple invoices plus supporting documents, or files that have been incorrectly combined or split. WareConnect supports page split and page merge to help correct document structure before processing.
WareConnect can classify incoming documents such as invoices, credit notes and supplier statements, helping route each document to the right workflow. If a document cannot be classified or imported correctly, it is marked as Import Failed so users can review the issue, apply the required fix and reprocess where appropriate.
Supported file formats include PDF, Word, Excel, JPG, PNG and TIFF. WareConnect is also designed to handle supplier invoice template or layout changes through capture configuration, validation rules and human review where needed.
Page split and merge
Correct document structure before processing.
Document classification
Classify invoices, credit notes and supplier statements into the right workflow.
Import Failed
Show documents that need import or classification fixes.
Template change handling
Capture configuration, validation rules and human review where needed.
STOP RISKY DATA BEFORE JOBPAC HANDOFF
Validation, duplicate and fraud-control checks.
WareConnect provides multiple validation controls before Jobpac handoff.
ABN controls
Live ABN registry lookup helps validate supplier ABN details. ABN mismatches are blocked until reviewed.
Bank-detail controls
Supplier BSB, Account Number and Account Code mismatches are blocked until reviewed to support fraud-prevention and payment-risk controls.
GST and supplier rules
GST validation rules, including GST-free supplier rules where configured, help identify tax treatment issues before Jobpac handoff. GST treatment mismatches are blocked until reviewed.
Formats and line-item support
Supplier-level invoice number, PO number and Job Number format rules help standardise validation and reduce repeat exceptions. Configured line-item split support can help allocate invoice lines across the required cost codes or types where the customer workflow requires it.
DUPLICATE CHECKS BEFORE JOBPAC
Block confirmed duplicate matches and flag suspected duplicates for review.
WareConnect blocks confirmed duplicate matches and flags suspected duplicates for review, based on exact match, same-creditor and cross-creditor duplicate logic.
Exact match
Creditor Code + Invoice Number.
Same-creditor variation
Creditor + Invoice Date + Net/Gross Amount.
Cross-creditor duplicate
Invoice Number + Total Amount match exactly, but the creditor is different. This helps catch duplicate supplier or subcontractor setup issues.
SUPPLIER RECONCILIATION BUILT INTO THE OFFER
Included Supplier Statement Matching.
WareConnect includes Supplier Statement Matching in the base commercial offer.
Supplier Statement Matching helps AP teams compare supplier statements against processed invoices and credit notes, identify missing invoices, duplicate invoices, amount mismatches, missing credit notes, aged balance differences and supplier follow-up items.
Statements can be processed from PDF, with options for Excel and CSV depending on the supplier format and agreed workflow.
Statement receivedLines capturedMatched to invoices and credit notesMissing invoices highlightedDiscrepancies flaggedSupplier follow-up list
SEARCHABLE EVIDENCE FOR AP, AUDIT AND SUPPLIER QUERIES
Repository.
WareConnect includes a searchable Repository for invoices, credit notes, statements, supporting documents, validation history, comments, audit trail, processing status and supplier communication support.
Users can search or filter by supplier, invoice number, credit note number, statement number, Job Number, PO number, Location, WorkID, status, received date, invoice date, amount, ABN, duplicate status, bank-detail mismatch, comments, notes and export status.
The Repository helps AP teams respond to supplier queries without searching through email folders, shared drives or disconnected document stores.
SupplierJob NumberPO numberLocationWorkIDStatusDuplicateBank mismatchExport status
LIVE VISIBILITY FOR AP PROCESS OWNERS
Process Owner Dashboard, Reporting and Downloads.
WareConnect includes a Process Owner Dashboard that gives AP process owners and finance leaders live visibility across the full Jobpac invoice workflow.
The dashboard helps teams understand how many documents are moving through the process, where exceptions are building up, which suppliers require repeated correction or follow-up, and how much work is being completed without manual intervention.
Reports are available in Excel format. Transaction downloads can include both data and related PDFs packaged together in a structured ZIP folder.
Current WorkID activityLive view
Touchless Processing RateLive
Managed Resolution RateLive
Exception Queue RateLive
IngestionReceiving
ClassificationActive
ValidationChecking
VerificationReviewing
Jobpac ReadyReady
PostedSynced
Reporting areas
- Processing status and Jobpac Ready items.
- Exceptions, duplicate invoices and supplier bank-detail mismatches.
- Allocation corrections, statement matching and missing invoices.
- User activity, WorkID activity, page consumption and export/download activity.
- Average Invoice Cycle Time, actionable bottlenecks and alerts.
- Team workload and throughput metrics, supplier risk and compliance.
- Drill from dashboard metrics into invoice lists, Bill View records, audit trail, comments and supporting documents.
Live Processing Pipeline: Volumes by stage: Ingestion, Document Classification, OCR / Data Extraction, Validation, Verification, Review, Exceptions, Jobpac Ready, Jobpac Posted and Import Failed.
Touchless Processing Rate: Percentage of invoices and credit notes processed from extraction through Jobpac posting without manual intervention.
Managed Resolution Rate: Percentage of exceptions resolved by DataDevice-managed verification without customer-side intervention.
Page Consumption Visibility: Monitor page usage and processing activity by period, document type, WorkID, supplier or service agreement.
ACCESS THAT REFLECTS HOW THE CUSTOMER USES JOBPAC
Unlimited WorkID support and role-based access.
WareConnect supports unlimited Jobpac WorkIDs. User access to specific WorkIDs, or all WorkIDs, is controlled by the customer administrator.
Role-based dynamic access ensures users only see the WorkIDs, queues, documents, dashboard views and actions relevant to their role.
Typical roles can include AP User, AP Manager, Finance Manager, Customer Admin, DataDevice Verification User, Project Manager / Reviewer and Read-only / Audit user. Roles are configurable by the customer administrator.
AP UserAP ManagerFinance ManagerCustomer AdminDataDevice Verification UserProject Manager / ReviewerRead-only / Audit user
REDUCE REPEAT EXCEPTIONS AT THE SUPPLIER LEVEL
Supplier-level rules and pre-fill configuration.
WareConnect supports supplier-level rules that help reduce repeat exceptions and improve Jobpac-ready consistency.
Format validation
Supplier-level invoice number, PO number and Job Number format validation.
Default allocation
Default supplier allocation to a specific Job Number or Location where appropriate.
Descriptions
Default supplier descriptions aligned to Jobpac requirements.
Pre-fill rules
Pre-filling rules for description fields to reduce repeated manual entry, GST-free supplier rules and other customer-specific validation requirements where configured.
HIGH AUTOMATION WHERE POSSIBLE. HUMAN OVERSIGHT WHERE NEEDED.
Flexible verification model.
WareConnect combines high automation where rules pass with human oversight where review is needed. This helps produce Jobpac-ready data while reducing double handling.
Turnaround and operating arrangements are governed by the customer service agreement.
If an allocation or verification issue is identified, WareConnect keeps the audit trail and the document can be corrected and reprocessed according to the agreed support process. Commercial responsibility is governed by the customer agreement.
Customer-managed
Your AP team reviews flagged documents, exceptions and business decisions inside WareConnect.
DataDevice-managed
DataDevice-managed verification includes document classification review, page split/merge correction, allocation review, duplicate and validation review, statement matching support, exception handling and correction activity.
Hybrid
Routine work can move automatically while selected exception types are handled by the customer or DataDevice based on the agreed process.
MODERNISE CAPTURE WITHOUT REBUILDING THE JOBPAC-READY WORKFLOW
Capture-engine and Jobpac data-access flexibility.
WareConnect is capture-engine neutral. It can support current and future document capture technologies without tying the Jobpac workflow to one OCR engine.
Depending on customer requirements, adapters can be configured for ABBYY Vantage, Google Document AI, Azure Document Intelligence or other capture technologies. WareConnect can also help modernise existing FlexiCapture-based Jobpac invoice workflows while keeping the validation, review, exception-handling and Jobpac Ready workflow stable.
WareConnect uses customer-approved Jobpac reference data through Excel/CSV imports into the Lookup Database. Where API endpoint access is provided by the customer, a manual sync tool can be used to refresh lookup data.
WareConnect exports both invoice CSV data and invoice PDF to Jobpac during posting.
Capture enginesWareConnect adaptersJobpac-ready workflow
PRACTICAL EXPERIENCE, NOT THEORY
Built from real Jobpac invoice automation experience.
WareConnect for Jobpac builds on DataDevice’s practical experience supporting Jobpac invoice workflows and modernises that experience into a structured Allocation Intelligence, verification, repository and dashboard model.
Allocation IntelligenceVerificationRepositoryDashboard visibility
LESS DOUBLE HANDLING. CLEANER JOBPAC HANDOFF.
Outcomes teams feel quickly.
WareConnect improves the parts of the Jobpac invoice workflow teams feel first: fewer manual allocation searches, clearer exception handling, stronger validation controls, easier supplier follow-up, better processing visibility and cleaner handoff to Jobpac.
Less manual searching
AP spends less time finding missing Job Number, PO and Location details.
Cleaner allocation
Invoices are assigned to the correct PO / Job Number / Location path before handoff.
Better exception control
Review, Verification, Exceptions and Import Failed items stay visible.
Stronger supplier controls
Duplicate, ABN, GST and bank-detail issues are surfaced before posting.
Faster supplier follow-up
Repository and Statement Matching help teams respond to supplier queries.
Process-owner visibility
Dashboard and reports show flow, bottlenecks, productivity, supplier patterns and page usage.
CAPABILITY OVERVIEW
Explore the controls behind Jobpac-ready data.
WareConnect is not just faster invoice processing. It helps Jobpac teams control allocation, validation, review, exceptions, search, reporting and what is ready for handoff.
- Invoice, credit note and statement classification
- Invoice clues, lookup data and Allocation Intelligence
- PO, Job Number and Location allocation
- Customer-specific Allocation Memory
- Jobpac-aligned Lookup Database from Excel/CSV imports or manual sync where endpoint access is available
- Document image, captured fields and suggested values
- Validation messages, duplicate status and payment-detail alerts
- Audit trail, comments, review, postpone, cancel, verify and export issue resolution
- Verification, Review, Exceptions, Jobpac Ready, Posted to Jobpac and Import Failed queues
- ABN, GST, supplier bank details, Account Code and format validation
- Exact match, same-creditor and cross-creditor duplicate logic
- Supplier Statement Matching included in the base commercial offer
- Page split and merge, document handling and customer-specific supplier rules
- Searchable Repository with documents, history, comments and audit trail
- Process Owner Dashboard with pipeline, exceptions, throughput and WorkID visibility
- Excel reports and structured ZIP downloads with data and PDFs
- Unlimited WorkID support and role-based dynamic access
PRACTICAL QUESTIONS
WareConnect for Jobpac FAQ.
What happens when a supplier does not include the correct Job Number on a Jobpac invoice?
WareConnect uses Allocation Intelligence to read available invoice clues, check customer-approved Jobpac lookup data, and suggest the likely PO, Job Number or Location. Users or DataDevice verification can confirm the result in Bill View.
What is Allocation Intelligence?
Allocation Intelligence is WareConnect’s ability to use invoice clues, lookup data, supplier history, WorkID context and verified human decisions to suggest the correct PO / Job Number / Location allocation before Jobpac handoff.
Some teams say JobCode or Job Code. Is that the same as Job Number?
WareConnect uses Job Number as the main term. Some users may refer to this as JobCode or Job Code, depending on their own Jobpac terminology.
Does WareConnect require direct Jobpac API access?
No. WareConnect can use a Jobpac-aligned Lookup Database populated from customer-approved Excel or CSV exports from Jobpac. Where API endpoint access is provided by the customer, a manual sync tool can refresh lookup data.
What Jobpac lookup data can WareConnect use?
WareConnect can use Supplier Master data, ABN, BSB, Account Number, Account Code, Job Number details, PO details, Location details, default supplier allocation rules and default supplier descriptions.
Does WareConnect learn from human allocation decisions?
Yes. WareConnect can remember verified allocation decisions within each customer environment and use them to improve future suggestions. Allocation Memory is customer-specific and is not shared across customers.
Does WareConnect support multiple WorkIDs?
Yes. WareConnect supports unlimited Jobpac WorkIDs. Access to specific WorkIDs, or all WorkIDs, is controlled by the customer administrator.
Is Supplier Statement Matching included?
Yes. Supplier Statement Matching is included in the base commercial offer. It helps identify missing invoices, duplicates, amount mismatches, missing credit notes, aged balance differences and supplier follow-up items.
What happens if a document cannot be imported or classified correctly?
It is marked as Import Failed so users can review the issue, apply the required fix and reprocess where appropriate.
Does WareConnect replace Jobpac?
No. WareConnect works before the Jobpac handoff. It prepares cleaner invoice and credit note data, then exports both invoice CSV data and invoice PDF to Jobpac during posting.
Is WareConnect an OCR-only solution?
No. OCR-assisted capture is one part of the process. WareConnect adds Allocation Intelligence, validation, Bill View review, exception handling, duplicate checks, supplier payment-detail validation, Repository search, Supplier Statement Matching, reporting and Jobpac Ready export preparation.
Can DataDevice help with verification and exceptions?
Yes. DataDevice-managed verification includes document classification review, page split/merge correction, allocation review, duplicate and validation review, statement matching support, exception handling and correction activity. Turnaround and operating arrangements are governed by the customer service agreement.
SECONDARY SUPPORT OFFER
Want a concise overview to share with your team?
Download the WareConnect for Jobpac Solution Overview for a short summary of Allocation Intelligence, Jobpac-ready data, Repository, Statement Matching, dashboard visibility and verification options.
SEE WARECONNECT IN ACTION
Move beyond OCR and reduce double handling in your Jobpac invoice workflow.
Show us how your team handles missing Job Numbers, PO numbers, Location allocation, supplier statements, duplicate checks, Repository search, and Jobpac handoff today. We will show how WareConnect can help prepare invoices and credit notes as Jobpac-ready data with stronger visibility and control.
See it in action!
Book a demonstration by calling us at +61 (02) 8377 6448
Let’s explore together how WareConnect can digitize and optimize invoice process for you.
CALL US
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