Missing Job Number
Manual searching, allocation uncertainty and lower straight-through processing.
WARECONNECT FOR JOBPAC
Jobpac invoice automation for construction accounts payable teams
Beyond OCR: resolve missing Job Number, Purchase Order and Location information before invoices continue to Jobpac.
WareConnect helps Jobpac AP teams capture, validate and review supplier invoices before they continue to the configured Jobpac process. When a Job Number, Purchase Order or Location is missing or unclear, users can review the invoice and available processing information and complete the required verification.
For Jobpac accounts payable teams, WareConnect combines invoice capture, validation, supplier matching, duplicate checking and human verification, so your team can focus on invoices that genuinely need attention instead of manually checking every invoice.
Missing Job / PO / LocationSupplier validationDuplicate checkingBill View verificationStatement Matching
THE MISSING JOB NUMBER PROBLEM
Why OCR alone does not solve Jobpac invoice processing
OCR can capture the information printed on a supplier invoice. The problem starts when the invoice does not contain the Job Number, Purchase Order or Location information your Jobpac process needs.
A supplier may provide a site address, suburb, delivery address, project reference or description without providing the exact reference required for processing. Your AP team then has to search, interpret and verify the correct allocation before the invoice can continue.
Unclear Purchase Order
More review, more follow-up and higher risk of incorrect coding.
Location-based overhead
Unclear routing if the invoice does not belong to a PO or Job Number.
Supplier mismatches
ABN, bank-detail, Account Code or GST issues that must be reviewed before handoff.
JOBPAC STAYS CENTRAL. WARECONNECT PREPARES CLEANER DATA BEFORE HANDOFF.
How WareConnect works with Jobpac
WareConnect works before the configured Jobpac Accounts Payable process. It helps capture, validate, allocate and verify supplier invoice information before the agreed handoff to Jobpac.
Jobpac remains central to the downstream construction finance process. WareConnect does not replace Jobpac.
Jobpac
Jobpac remains the downstream system for the construction finance and invoice process. WareConnect does not replace Jobpac.
It receives Jobpac-ready invoice CSV data and invoice PDF during posting. Customer-approved Jobpac data remains the reference point.
WareConnect
WareConnect manages the pre-handoff work that often causes double handling: document classification, Jobpac lookup data, PO / Job Number / Location allocation, duplicate checks, ABN and bank-detail validation, Bill View review, Repository search, Statement Matching, dashboard visibility and export preparation.
WareConnect exports both invoice CSV data and invoice PDF to Jobpac during posting.
FROM INVOICE RECEIPT TO JOBPAC-READY POSTING
From supplier invoice to the configured Jobpac process
Receive invoiceCapture invoice dataCheck Jobpac reference dataResolve Job / PO / LocationValidate supplier and invoice informationHuman verification where requiredPrepare data for JobpacContinue to the configured Jobpac process
Receive invoices, credit notes and supplier statements through the agreed intake channels.
Classify the document and capture the available invoice information.
Check customer-approved supplier, Job Number, Purchase Order and Location references.
Use invoice clues and reference data to suggest the required allocation.
Apply configured supplier, tax, bank-detail, format and duplicate checks.
Review and verify items that require attention in WareConnect Bill View.
Prepare verified information for the agreed Jobpac handoff.
Send the agreed invoice data and document to the configured Jobpac process.
SOLVE THE MISSING ALLOCATION PROBLEM BEFORE JOBPAC
Resolve missing Job, Purchase Order and Location information before Jobpac
Allocation Intelligence is WareConnect’s ability to use invoice clues, lookup data, supplier history, WorkID context and verified human decisions to suggest the correct PO / Job Number / Location allocation before Jobpac handoff.
WareConnect reads available invoice clues, checks them against customer-approved Jobpac reference data, suggests the likely allocation path, and presents the result for review in Bill View where needed.
Once a human confirms the allocation, WareConnect can remember that verified decision within the customer environment and improve future suggestions.
Partial address or suburbSupplier historyWorkID contextInvoice text patternDefault supplier allocationVerified human decision
Invoice cluesLookup dataVerified memoryWorkID context
Suggested PO / Job Number / LocationReview in Bill View where needed
Jobpac Lookup Database
Use customer-approved Jobpac reference data
WareConnect uses a Jobpac-aligned Lookup Database populated from customer-approved Excel or CSV exports from Jobpac. Where API endpoint access is provided by the customer, a manual sync tool can be used to refresh lookup data.
This means WareConnect does not require direct Jobpac API access to deliver the core allocation and validation value. API-based sync can be used where endpoint access is available, but the Lookup Database gives customers a practical path to modernise invoice processing without waiting on API access.
Supplier MasterSupplier / Creditor Code, ABN, BSB, Account Number, Account Code.
Job Number detailsJob Number, job address, site information and related job reference data.
PO detailsPurchase Order references and related supplier / job information.
Location detailsLocation-based overhead allocation details.
Default supplier rulesDefault supplier allocation and default supplier descriptions.
Sync modelExcel/CSV import, plus manual sync where customer-provided API endpoint access is available.
Customer-specific Allocation Memory
Improve future allocations using previously verified decisions
Previously verified recurring values may help reduce repeated manual verification when the configured checks can reuse the confirmed result. This can include supplier, address, WorkID, invoice text and previously verified Job Number, Purchase Order or Location values.
Allocation Memory is customer-specific. WareConnect does not share allocation behaviour across customers.
Supplier behaviourSupplier plus address patternsSupplier plus WorkIDSupplier plus invoice text patternsSupplier default allocationPrevious verified Job Number decisionsPrevious verified PO decisionsPrevious verified Location decisionsDefault supplier descriptions
ONE WORKSPACE. CLEAR QUEUES. TRACEABLE DECISIONS.
Review and verify supplier invoices before Jobpac handoff
WareConnect Bill View lets users compare the source invoice with the information prepared by WareConnect, review processing evidence, inspect allocation fields and complete the available verification action.
Users can inspect captured fields, suggested allocations, validation messages, duplicate status, payment-detail alerts, comments and the audit trail. Available actions include correcting values, sending a document for further review, postponing, cancelling, verifying and resolving export issues where configured.
Review is a further-review stage. It is not a Jobpac approval workflow.
VerificationDocuments needing field confirmation, allocation review, correction or validation before they can proceed.
ReviewDocuments deliberately sent for further checking or business review.
ExceptionsDocuments that cannot safely proceed due to duplicate, mismatch, validation or business-rule issues.
Jobpac ReadyInvoices and credit notes that have passed required checks and are ready for Jobpac handoff.
Posted to JobpacRecords where WareConnect has exported both invoice CSV data and invoice PDF to Jobpac during posting.
Import FailedDocuments that cannot be classified or imported correctly and require review, fix and reprocess where appropriate.
STOP RISKY DATA BEFORE JOBPAC HANDOFF
Validate supplier and invoice information before Jobpac
WareConnect provides multiple validation controls before Jobpac handoff.
ABN controls
Live ABN registry lookup helps validate supplier ABN details. ABN mismatches are blocked until reviewed.
Bank-detail controls
Supplier BSB, Account Number and Account Code mismatches are blocked until reviewed to support supplier payment-detail controls.
GST and supplier rules
GST validation rules, including GST-free supplier rules where configured, help identify tax treatment issues before Jobpac handoff. GST treatment mismatches are blocked until reviewed.
Formats and line-item support
Supplier-level invoice number, PO number and Job Number format rules help standardise validation and reduce repeat exceptions. Configured line-item split support can help allocate invoice lines across the required cost codes or types where the customer workflow requires it.
DUPLICATE CHECKS BEFORE JOBPAC
Block confirmed duplicate matches and flag suspected duplicates for review.
WareConnect blocks confirmed duplicate matches and flags suspected duplicates for review, based on exact match, same-creditor and cross-creditor duplicate logic.
Exact match
Creditor Code + Invoice Number.
Same-creditor variation
Creditor + Invoice Date + Net/Gross Amount.
Cross-creditor duplicate
Invoice Number + Total Amount match exactly, but the creditor is different. This helps catch duplicate supplier or subcontractor setup issues.
Supplier reconciliation
Supplier Statement Matching for Jobpac accounts payable teams
Supplier Statement Matching helps Jobpac accounts payable teams reconcile supplier statements against invoices and credit notes.
Supplier Statement Matching helps AP teams compare supplier statements against processed invoices and credit notes, identify missing invoices, duplicate invoices, amount mismatches, missing credit notes, aged balance differences and supplier follow-up items.
Statements can be processed from PDF, with options for Excel and CSV depending on the supplier format and agreed workflow.
Statement receivedLines capturedMatched to invoices and credit notesMissing invoices highlightedDiscrepancies flaggedSupplier follow-up list
CAPABILITY OVERVIEW
Explore WareConnect capabilities for Jobpac
WareConnect is not just faster invoice processing. It helps Jobpac teams control allocation, validation, review, exceptions, search, reporting and what is ready for handoff.
- Invoice, credit note and statement classification
- Invoice clues, lookup data and Allocation Intelligence
- PO, Job Number and Location allocation
- Customer-specific Allocation Memory
- Jobpac-aligned Lookup Database from Excel/CSV imports or manual sync where endpoint access is available
- Document image, captured fields and suggested values
- Validation messages, duplicate status and payment-detail alerts
- Audit trail, comments, review, postpone, cancel, verify and export issue resolution
- Verification, Review, Exceptions, Jobpac Ready, Posted to Jobpac and Import Failed queues
- ABN, GST, supplier bank details, Account Code and format validation
- Exact match, same-creditor and cross-creditor duplicate logic
- Supplier Statement Matching
- Page split and merge, document handling and customer-specific supplier rules
- Searchable Repository with documents, history, comments and audit trail
- Process Owner Dashboard with pipeline, exceptions, throughput and WorkID visibility
- Excel reports and structured ZIP downloads with data and PDFs
- Unlimited WorkID support and role-based dynamic access
Invoice document capture and classification
CONTROL MESSY SUPPLIER DOCUMENTS BEFORE PROCESSING
Suppliers may send one PDF containing multiple invoices, multiple invoices plus supporting documents, or files that have been incorrectly combined or split. WareConnect supports page split and page merge to help correct document structure before processing.
WareConnect can classify incoming documents such as invoices, credit notes and supplier statements, helping route each document to the right workflow. If a document cannot be classified or imported correctly, it is marked as Import Failed so users can review the issue, apply the required fix and reprocess where appropriate.
Supported file formats include PDF, Word, Excel, JPG, PNG and TIFF. WareConnect is also designed to handle supplier invoice template or layout changes through capture configuration, validation rules and human review where needed.
Page split and merge
Correct document structure before processing.
Document classification
Classify invoices, credit notes and supplier statements into the right workflow.
Import Failed
Show documents that need import or classification fixes.
Template change handling
Capture configuration, validation rules and human review where needed.
Search invoices and supporting evidence in the Repository
SEARCHABLE EVIDENCE FOR AP, AUDIT AND SUPPLIER QUERIES
WareConnect includes a searchable Repository for invoices, credit notes, statements, supporting documents, validation history, comments, audit trail, processing status and supplier communication support.
Users can search or filter by supplier, invoice number, credit note number, statement number, Job Number, PO number, Location, WorkID, status, received date, invoice date, amount, ABN, duplicate status, bank-detail mismatch, comments, notes and export status.
The Repository helps AP teams respond to supplier queries without searching through email folders, shared drives or disconnected document stores.
SupplierJob NumberPO numberLocationWorkIDStatusDuplicateBank mismatchExport status
Monitor Jobpac invoice processing and exceptions
LIVE VISIBILITY FOR AP PROCESS OWNERS
WareConnect includes a Process Owner Dashboard that gives AP process owners and finance leaders live visibility across the full Jobpac invoice workflow.
The dashboard helps teams understand how many documents are moving through the process, where exceptions are building up, which suppliers require repeated correction or follow-up, and how much work is being completed without manual intervention.
Reports are available in Excel format. Transaction downloads can include both data and related PDFs packaged together in a structured ZIP folder.
Current WorkID activityLive view
Touchless Processing RateLive
Managed Resolution RateLive
Exception Queue RateLive
IngestionReceiving
ClassificationActive
ValidationChecking
VerificationReviewing
Jobpac ReadyReady
PostedSynced
Reporting areas
- Processing status and Jobpac Ready items.
- Exceptions, duplicate invoices and supplier bank-detail mismatches.
- Allocation corrections, statement matching and missing invoices.
- User activity, WorkID activity, page consumption and export/download activity.
- Average Invoice Cycle Time, actionable bottlenecks and alerts.
- Team workload and throughput metrics, supplier risk and compliance.
- Drill from dashboard metrics into invoice lists, Bill View records, audit trail, comments and supporting documents.
Live Processing Pipeline: Volumes by stage: Ingestion, Document Classification, OCR / Data Extraction, Validation, Verification, Review, Exceptions, Jobpac Ready, Jobpac Posted and Import Failed.
Touchless Processing Rate: Percentage of invoices and credit notes processed from extraction through Jobpac posting without manual intervention.
Managed Resolution Rate: Percentage of exceptions resolved by DataDevice-managed verification without customer-side intervention.
Page Consumption Visibility: Monitor page usage and processing activity by period, document type, WorkID, supplier or service agreement.
Control access by Jobpac WorkID and user role
ACCESS THAT REFLECTS HOW THE CUSTOMER USES JOBPAC
WareConnect supports unlimited Jobpac WorkIDs. User access to specific WorkIDs, or all WorkIDs, is controlled by the customer administrator.
Role-based dynamic access ensures users only see the WorkIDs, queues, documents, dashboard views and actions relevant to their role.
Typical roles can include AP User, AP Manager, Finance Manager, Customer Admin, DataDevice Verification User, Project Manager / Reviewer and Read-only / Audit user. Roles are configurable by the customer administrator.
AP UserAP ManagerFinance ManagerCustomer AdminDataDevice Verification UserProject Manager / ReviewerRead-only / Audit user
Reduce repeat supplier exceptions
REDUCE REPEAT EXCEPTIONS AT THE SUPPLIER LEVEL
WareConnect supports supplier-level rules that help reduce repeat exceptions and improve Jobpac-ready consistency.
Format validation
Supplier-level invoice number, PO number and Job Number format validation.
Default allocation
Default supplier allocation to a specific Job Number or Location where appropriate.
Descriptions
Default supplier descriptions aligned to Jobpac requirements.
Pre-fill rules
Pre-filling rules for description fields to reduce repeated manual entry, GST-free supplier rules and other customer-specific validation requirements where configured.
Choose how invoice verification is managed
HIGH AUTOMATION WHERE POSSIBLE. HUMAN OVERSIGHT WHERE NEEDED.
WareConnect combines automated processing with human verification where items need attention. Turnaround and operating arrangements follow the agreed service arrangement.
Customer-managed
Your AP team reviews items requiring attention.
DataDevice-managed
DataDevice supports verification and exception handling under the agreed service arrangement.
Hybrid
Routine processing can continue automatically while selected exceptions are reviewed by your team or DataDevice.
Flexible Jobpac invoice integration and document capture
MODERNISE CAPTURE WITHOUT REBUILDING THE JOBPAC-READY WORKFLOW
WareConnect is capture-engine neutral. It can support current and future document capture technologies without tying the Jobpac workflow to one OCR engine.
Depending on customer requirements, adapters can be configured for ABBYY Vantage, Google Document AI, Azure Document Intelligence or other capture technologies. WareConnect can also help modernise existing FlexiCapture-based Jobpac invoice workflows while keeping the validation, review, exception-handling and Jobpac Ready workflow stable.
WareConnect uses customer-approved Jobpac reference data through Excel/CSV imports into the Lookup Database. Where API endpoint access is provided by the customer, a manual sync tool can be used to refresh lookup data.
WareConnect prepares invoice data and documents for the agreed handoff to the configured Jobpac process.
Capture enginesWareConnect adaptersJobpac-ready workflow
LESS DOUBLE HANDLING. CLEANER JOBPAC HANDOFF.
Benefits for Jobpac accounts payable teams
WareConnect improves the parts of the Jobpac invoice workflow teams feel first: fewer manual allocation searches, clearer exception handling, stronger validation controls, easier supplier follow-up, better processing visibility and cleaner handoff to Jobpac.
Less manual searching
AP spends less time finding missing Job Number, PO and Location details.
Cleaner allocation
Invoices are assigned to the correct PO / Job Number / Location path before handoff.
Better exception control
Review, Verification, Exceptions and Import Failed items stay visible.
Stronger supplier controls
Duplicate, ABN, GST and bank-detail issues are surfaced before posting.
Faster supplier follow-up
Repository and Statement Matching help teams respond to supplier queries.
Process-owner visibility
Dashboard and reports show flow, bottlenecks, productivity, supplier patterns and page usage.
PRACTICAL EXPERIENCE, NOT THEORY
Built from practical Jobpac invoice automation experience
WareConnect for Jobpac builds on DataDevice’s practical experience supporting Jobpac invoice workflows and modernises that experience into a structured Allocation Intelligence, verification, repository and dashboard model.
Allocation IntelligenceVerificationRepositoryDashboard visibility
PRACTICAL QUESTIONS
Jobpac invoice automation FAQs
What happens when a supplier does not include the correct Job Number on a Jobpac invoice?
WareConnect uses Allocation Intelligence to read available invoice clues, check customer-approved Jobpac lookup data, and suggest the likely PO, Job Number or Location. Users or DataDevice verification can confirm the result in Bill View.
What is Allocation Intelligence?
Allocation Intelligence is WareConnect’s ability to use invoice clues, lookup data, supplier history, WorkID context and verified human decisions to suggest the correct PO / Job Number / Location allocation before Jobpac handoff.
Is WareConnect Job Number the same as Jobpac Authorising Job?
Not necessarily. WareConnect displays the configured Job Number reference used in its invoice workflow. Jobpac uses specific job-related concepts such as Authorising Job. The exact mapping depends on your organisation’s WareConnect-to-Jobpac configuration.
Does WareConnect require direct Jobpac API access?
No. WareConnect can use a Jobpac-aligned Lookup Database populated from customer-approved Excel or CSV exports from Jobpac. Where API endpoint access is provided by the customer, a manual sync tool can refresh lookup data.
What Jobpac lookup data can WareConnect use?
WareConnect can use Supplier Master data, ABN, BSB, Account Number, Account Code, Job Number details, PO details, Location details, default supplier allocation rules and default supplier descriptions.
Does WareConnect learn from human allocation decisions?
Yes. WareConnect can remember verified allocation decisions within each customer environment and use them to improve future suggestions. Allocation Memory is customer-specific and is not shared across customers.
Does WareConnect support multiple WorkIDs?
Yes. WareConnect supports unlimited Jobpac WorkIDs. Access to specific WorkIDs, or all WorkIDs, is controlled by the customer administrator.
Does WareConnect support Supplier Statement Matching?
Yes. Supplier Statement Matching helps identify missing invoices, duplicates, amount mismatches, missing credit notes, aged balance differences and supplier follow-up items. The available scope follows the agreed service arrangement.
What happens if a document cannot be imported or classified correctly?
It is marked as Import Failed so users can review the issue, apply the required fix and reprocess where appropriate.
Does WareConnect replace Jobpac?
No. WareConnect works before the Jobpac handoff. It prepares cleaner invoice and credit note data, then exports both invoice CSV data and invoice PDF to Jobpac during posting.
Is WareConnect an OCR-only solution?
No. OCR-assisted capture is one part of the process. WareConnect adds Allocation Intelligence, validation, Bill View review, exception handling, duplicate checks, supplier payment-detail validation, Repository search, Supplier Statement Matching, reporting and Jobpac Ready export preparation.
Can DataDevice help with verification and exceptions?
Yes. DataDevice-managed verification includes document classification review, page split/merge correction, allocation review, duplicate and validation review, statement matching support, exception handling and correction activity. Turnaround and operating arrangements are governed by the customer service agreement.
SEE WARECONNECT IN ACTION
See WareConnect for Jobpac invoice automation in action
Show us how your team currently handles missing Job Numbers, Purchase Orders, Location allocations, duplicate invoices and supplier queries. We can demonstrate how WareConnect supports the invoice process before the configured Jobpac handoff.
Talk to us about your Jobpac invoice process
Book a demonstration by calling us at +61 (02) 8377 6448
Talk to us about improving your Jobpac supplier invoice process with WareConnect.
CALL US
Enquire: +61 (02) 8377 6444 Sales: +61 (02) 8377 6448 Support: +61 (02) 8377 6445
EMAIL US
sales@datadevice.com.au We will revert to your email within one business day